Front Desk & Office Operations Coordinator

Reap-Inc; Portland (OR); On-site; USD 36,000 - 48,000; Full time

Job summary

REAP is seeking an Office Coordinator to manage front desk operations and serve as the first point of contact for employees, guests, and vendors. The role supports mail handling, file management, and basic IT/quickbooks tasks while assisting with onboarding and internal communications.

The position requires strong organizational skills, discretion, and customer-service mindset. It is a full-time, on-site role based in Portland, OR, with responsibilities across two nearby buildings.

Qualifications

• High school diploma or equivalent required.
• Minimum of one year administrative, office support, customer service, or related experience in a professional office environment.

Responsibilities

• Open and close the office; manage front desk and first contact for employees, guests, and vendors.
• Answer and direct phone calls, monitor voicemail and shared email inbox, provide professional customer service.
• Receive, sort, distribute, and process mail; scan and maintain digital/physical files.
• Coordinate meetings, trainings, and events, including room setup and catering.

Skills

Administrative support

Customer service

Communication

Organization

Google Workspace

QuickBooks

Education

High school diploma

Tools

QuickBooks

Job description

REAP is seeking an Office Coordinator to manage front desk operations and serve as the first point of contact for employees, guests, and vendors. The role supports mail handling, file management, and basic IT/quickbooks tasks while assisting with onboarding and internal communications.

The position requires strong organizational skills, discretion, and customer-service mindset. It is a full-time, on-site role based in Portland, OR, with responsibilities across two nearby buildings.