Front Desk & Office Operations Coordinator

Thomas & Hutton; Nashville (TN); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Competitive pay

Performance bonus

Health, dental, vision, and Rx

401(k)

PTO and holidays

Tuition assistance

Professional development opportunities

Job summary

Thomas & Hutton is seeking an on-site Office Administrative professional to be the welcoming first point of contact for clients, visitors, and employees. You will manage phone calls, organize a polished front desk, and coordinate meeting logistics and catering for daily operations.

Dedicated to strong customer service, you will handle mail, supplies, event support, and document logistics while maintaining confidentiality and professionalism in a fast-paced environment.

Qualifications

• Associate degree preferred; equivalent education and relevant administrative experience will be considered.
• 2+ years of administrative, receptionist, customer service, or office coordination experience in a professional setting.
• Professional and polished approach to greeting clients, answering calls, and interacting with staff, vendors, and visitors.
• Strong customer service orientation with the ability to represent the company professionally as the primary office contact.
• Strong written and verbal communication skills with professional telephone etiquette.

Responsibilities

• Be the first point of contact for clients, visitors, vendors, and employees entering the office.
• Answer and manage the main office phone line; direct calls and take accurate messages.
• Maintain an organized front desk and reception area.
• Coordinate conference room scheduling and daily meeting calendars.

Skills

Customer service

Reception

Phone etiquette

Microsoft Word

Microsoft Excel

Outlook

Calendar management

Notary services

Vendor coordination

Notetaking

Education

Associate degree preferred

Tools

Microsoft Word

Microsoft Excel

Outlook

Calendar software

Job description

Thomas & Hutton is seeking an on-site Office Administrative professional to be the welcoming first point of contact for clients, visitors, and employees. You will manage phone calls, organize a polished front desk, and coordinate meeting logistics and catering for daily operations.

Dedicated to strong customer service, you will handle mail, supplies, event support, and document logistics while maintaining confidentiality and professionalism in a fast-paced environment.