Front Desk & Office Operations Coordinator

Caruso; Los Angeles (CA); On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Lunch & learns

Employee engagement events

Dry cleaning

Job summary

Caruso is seeking a Front Office Administrator to maintain a professional and welcoming office for clients and employees. This role oversees daily administrative tasks, coordinates office services, and supports HR and events.

The ideal candidate is detail-oriented with strong communication skills, comfortable multitasking across reception, shipping, scheduling, and vendor coordination in a fast-paced Los Angeles setting.

Qualifications

• Minimum 2 years of work experience in customer service or administrative role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint), Adobe, and Canva.

Responsibilities

• Maintain appearance and functionality of the corporate office, overseeing cleanliness and supplies.
• Manage inventory and order office and kitchen supplies to ensure timely availability.
• Liaise with engineering, housekeeping, and vendors to address maintenance issues promptly.
• Oversee office operations and HR invoice processing with accuracy and timely payments.
• Establish and maintain efficient filing and record-keeping systems.
• Coordinate repairs or replacements for office equipment.
• Plan and execute company events, programs, and meetings.
• Provide administrative support including calendars, meetings, and document prep.
• Assist HR with onboarding, offboarding, and maintaining office records.

Skills

MS Office

Communication

Interpersonal skills

Multitasking

Attention to detail

Customer service

Tools

Adobe

Canva

Job description

Caruso is seeking a Front Office Administrator to maintain a professional and welcoming office for clients and employees. This role oversees daily administrative tasks, coordinates office services, and supports HR and events.

The ideal candidate is detail-oriented with strong communication skills, comfortable multitasking across reception, shipping, scheduling, and vendor coordination in a fast-paced Los Angeles setting.