Office Experience Coordinator (On-Site)

Caruso Affiliated; Abbeyville (CO); On-site; USD 28,000 - 34,000; Full time

Job summary

Caruso Affiliated is seeking a Corporate Office Ambassador to support daily operations, services, and the employee experience at the Caruso Corporate Headquarters. This on-site role coordinates workplace services, office operations, vendor partnerships, and administrative support in a fast-paced environment.

The position requires five days per week in the office (8am-5pm) and involves collaboration with multiple teams to ensure a seamless, well-organized workplace and positive employee

Qualifications

• Minimum of 2 years of experience in customer service, office administration, hospitality, workplace experience, retail, or related field.

Responsibilities

• Collaborate with the Workplace Experience team to support day-to-day operations of the Caruso Corporate office and ensure a seamless employee experience.
• Maintain the overall appearance, functionality, and readiness of the corporate office by overseeing cleanliness, organization, workplace services, and inventory levels.
• Manage shipping, receiving, and distribution of employee mail and packages.
• Monitor inventory and order office, kitchen, and workplace supplies, ensuring cost-effective purchasing and timely replenishment.
• Stock, organize, and maintain office supply rooms, breakrooms, kitchens, conference rooms, and common areas.
• Coordinate office maintenance requests and liaise with engineering, housekeeping, and third-party vendors to resolve workplace issues promptly and efficiently.
• Ensure office equipment remains operational by coordinating service calls, repairs, maintenance, and replacements as needed.
• Establish and maintain organized filing systems, workplace records, operational documentation, and company intranet content.
• Assist with department invoice processing, expense tracking, and vendor payment coordination.
• Manage conference room calendars and ensure meeting spaces are prepared and fully functional.
• Support employee needs by coordinating catering, meeting logistics, and conference room readiness.
• Assist with the planning and execution of company meetings, events, holiday celebrations, and other employee engagement initiatives.
• Coordinate employee convenience programs and workplace perks, including dry cleaning services, car wash arrangements, birthday celebrations, and employee recognition activities.
• Support employee onboarding and offboarding activities, including workspace preparation, access coordination, and welcome materials.
• Perform additional duties and special projects as assigned, contributing to the overall efficiency and effectiveness of the organization.

Skills

Customer service

Office administration

Communication

Organizational skills

Problem-solving

Multitasking

Tools

Microsoft Office

Teams

Adobe Acrobat

Canva

Job description

Caruso Affiliated is seeking a Corporate Office Ambassador to support daily operations, services, and the employee experience at the Caruso Corporate Headquarters. This on-site role coordinates workplace services, office operations, vendor partnerships, and administrative support in a fast-paced environment.

The position requires five days per week in the office (8am-5pm) and involves collaboration with multiple teams to ensure a seamless, well-organized workplace and positive employee