Front Desk & Office Operations Coordinator

Signalscape; Cary (NC); On-site; USD 19,000 - 25,000; Part time

Benefits offered by this job

401-k with company match

Employee Assistance Program

Job summary

Signalscape seeks a reliable Front Desk Operations Assistant for our Cary, NC office. This part-time role runs 8 am–2 pm, Monday–Friday and is on-site. You will welcome visitors, support accounting tasks, coordinate travel and shipments, and handle mail and data entry to keep daily operations running smoothly.

Ideal candidates are organized, detail-oriented, and comfortable using Microsoft Office. A professional, friendly demeanor and the ability to pass a background check are essential in our

Qualifications

• Strong attention to detail and accuracy in data entry and tracking.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to stay organized, multitask, and follow established procedures.
• Professional, friendly, and proactive approach to helping others.
• Ability to pass a background check.
• On-site attendance, punctuality, and reliability.
• Ability to lift up to 25 pounds for packages and supplies.
• Ability to obtain a Secret level U.S. government security clearance.

Responsibilities

• Welcome visitors and ensure proper sign-in and access procedures.
• Provide support to the accounting team, including organizing customer payment information and vendor invoices.
• Process outgoing shipments and manage mail and deliveries.
• Assist with data entry, filing, updating logs, and tracking operational items.
• Answer and route calls from the main company line.
• Maintain neat, organized common and meeting areas and assist with meeting logistics.
• Coordinate travel arrangements and itinerary details for staff.
• Support general office tasks and ensure smooth daily operations.

Skills

Attention to detail

Communication skills

Microsoft Office

Organizational skills

Tools

Microsoft Office Suite

Job description

Signalscape seeks a reliable Front Desk Operations Assistant for our Cary, NC office. This part-time role runs 8 am–2 pm, Monday–Friday and is on-site. You will welcome visitors, support accounting tasks, coordinate travel and shipments, and handle mail and data entry to keep daily operations running smoothly.

Ideal candidates are organized, detail-oriented, and comfortable using Microsoft Office. A professional, friendly demeanor and the ability to pass a background check are essential in our