Front Desk & Office Operations Coordinator

Virginia Highlands Small Business Incubator; Abingdon (VA); On-site; USD 32,000 - 45,000; Full time

Job summary

The Virginia Highlands Small Business Incubator in Abingdon, VA is seeking a full-time Administrative Assistant to support daily on-site operations. You will greet visitors, answer calls, manage schedules and room bookings, and assist with meeting logistics for tenants and partners.

You will prepare basic documents, maintain files, coordinate shared resources, and provide clerical and executive support to leadership and staff—creating a welcoming, efficient environment for small businesses.

Qualifications

• Scheduling, filing, document preparation, and record management.
• Strong phone etiquette and professional communication.
• Experience supporting leadership with calendar coordination and meetings.
• Proficiency with office technology such as email, word processing, spreadsheets.
• Excellent organization and attention to detail.
• Confidentiality and teamwork with tenants and partners.
• High school diploma required; related coursework preferred.
• Experience in office, reception, or customer service for small businesses.

Responsibilities

• Greet visitors and handle front-desk reception duties.
• Answer and direct phone calls; respond to inquiries.
• Manage schedules and room bookings; assist with events.
• Prepare basic documents and maintain files and records.
• Coordinate use of shared office resources and update databases.
• Provide clerical and executive support to leadership and staff.

Skills

Administrative Skills

Phone Etiquette

Executive Support

Office Technology

Organizational Skills

Collaboration

High School Diploma

Reception Experience

Education

High School Diploma

Tools

VoIP Phone Systems

Printers & Copiers

Email & Office Apps

Job description

The Virginia Highlands Small Business Incubator in Abingdon, VA is seeking a full-time Administrative Assistant to support daily on-site operations. You will greet visitors, answer calls, manage schedules and room bookings, and assist with meeting logistics for tenants and partners.

You will prepare basic documents, maintain files, coordinate shared resources, and provide clerical and executive support to leadership and staff—creating a welcoming, efficient environment for small businesses.