Finance & Admin Assistant - Budget & Reporting

UL Research Institutes; New York (NY); On-site; USD 46,000 - 63,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k matching

Flexible schedule

Paid time off

Job summary

UL Research Institutes in Columbia, Maryland is seeking an Administrative Assistant to provide administrative and financial support for FSRI’s finance and research support activities. You will process expenses, manage purchasing, organize financial records, assist with invoices, and prepare budget-related documentation.

Join UL Research Institutes and FSRI to support budgeting, cost estimates, contracts, and financial reporting while ensuring compliance and timely delivery across teams.

Qualifications

• Higher Secondary Education or equivalent; Bachelor’s preferred.
• Minimum 2 years of relevant finance or accounting experience.
• Proficiency with Microsoft Office, SharePoint, Excel and PowerPoint preferred.
• Experience with Workday is a plus.

Responsibilities

• Provide administrative and financial support for FSRI research, communication, education and leadership teams.
• Process and reconcile expense reports, reimbursements, and purchasing (POs and capital requests).
• Prepare financial documents, summaries, reports, and presentations.
• Organize and maintain financial files and liaise with legal on contracts.
• Monitor expenditures against budgets and prepare variance reports for leadership.
• Assist with cost estimates, financial summaries, and contract renewal documentation.
• Maintain accurate financial files and documentation.
• Support budgeting with data, charts, graphs, and supporting materials.
• Perform other duties as directed.

Skills

Analytical thinking

Numerical accuracy

Multitasking

Communication

Time management

Attention to detail

Confidentiality

Team collaboration

Education

Bachelor’s degree in Finance/Accounting/Business

High School Diploma

Tools

Microsoft Office Suite

Excel

PowerPoint

Word

SharePoint

Workday

Job description

UL Research Institutes in Columbia, Maryland is seeking an Administrative Assistant to provide administrative and financial support for FSRI’s finance and research support activities. You will process expenses, manage purchasing, organize financial records, assist with invoices, and prepare budget-related documentation.

Join UL Research Institutes and FSRI to support budgeting, cost estimates, contracts, and financial reporting while ensuring compliance and timely delivery across teams.