Finance & Administrative Assistant, Research Institute

UL Research Institutes; Columbia (MD); On-site; USD 63,342,048 - 87,096,004; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401k match up to 5%

Paid time off

Job summary

UL Research Institutes in Columbia, MD seeks an Administrative Assistant to provide administrative and financial support for FSRI’s finance and research activities. Based in our Columbia office, you will handle expenses, purchasing, and budgeting documentation.

Join UL Research Institutes to work with FSRI on fire safety research and safety science initiatives, contributing to a safer, more sustainable future.

Qualifications

• High School Diploma or equivalent.
• Bachelor’s degree in Finance, Accounting, Business Administration, or related field preferred.
• Minimum 2 years of relevant experience in finance or accounting.
• Proficiency with Microsoft Office Suite; SharePoint, Excel and PowerPoint preferred.
• Experience with Workday financial management system is a plus.

Responsibilities

• Provide administrative and financial support for FSRI research, communication, education and leadership teams.
• Process and reconcile expense reports, reimbursements and purchasing activities including purchase orders and capital requests.
• Assist in preparing financial documents, summaries, reports, and presentations.
• Organize and maintain financial files and liaise with the legal team on contract terms.
• Monitor expenditures against budgets and prepare variance reports for leadership.
• Assist with project cost estimates, financial summaries, and contract renewals.
• Maintain accurate financial files and documentation.
• Support budgeting with data, charts, graphs, and supporting materials.
• Perform other duties as directed.

Skills

Analytical skills

Budgeting

Financial reporting

Time management

Communication skills

Confidentiality

Teamwork

Education

High School Diploma or equivalent

Bachelor's degree in Finance/Accounting/Business

Tools

Microsoft Office Suite

SharePoint

Excel

PowerPoint

Word

Outlook

Workday

Job description

UL Research Institutes in Columbia, MD seeks an Administrative Assistant to provide administrative and financial support for FSRI’s finance and research activities. Based in our Columbia office, you will handle expenses, purchasing, and budgeting documentation.

Join UL Research Institutes to work with FSRI on fire safety research and safety science initiatives, contributing to a safer, more sustainable future.