Front Desk & Office Coordinator

Greater Houston Retailers Cooperative Association; Stafford (TX); On-site; USD 42,000 - 45,000; Full time

Job summary

The Greater Houston Retailers Cooperative Association, Inc. in Stafford, TX seeks an Administrative Assistant to provide professional front desk and administrative support, ensuring the GHRA office operates in an organized and welcoming manner.

You will be the first point of contact for employees, members, vendors, and visitors, handling calls, mail, and calendar coordination. Requires a high school diploma and 2+ years of admin experience, with proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• 2+ years of administrative, receptionist, office coordinator, or similar experience preferred.
• Strong verbal and written communication skills.
• Professional and courteous customer service skills.
• Strong organizational and time-management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency in Microsoft Office, including Outlook, Word, and Excel.
• Ability to maintain confidentiality and exercise good judgment.
• Ability to work independently while also supporting a team.
• Reliable attendance and punctuality are essential.

Responsibilities

• Serve as the primary point of contact at the corporate office reception area.
• Greet and assist employees, members, vendors, visitors in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls and messages.
• Ensure the front desk is staffed and covered during business hours.
• Maintain a professional, organized, and welcoming reception area.
• Assist visitors with sign-in procedures and direct them to the appropriate employee or department.
• Coordinate day-to-day administrative needs of the corporate office.
• Monitor the condition and appearance of common areas, conference rooms, kitchen, reception area, and other spaces.
• Coordinate office maintenance, repairs, service requests, and building-related issues.
• Communicate maintenance concerns to vendors or internal contacts.
• Ensure office areas are stocked and maintained.
• Support office moves, setups, and special projects.
• Receive, sort, log, and distribute mail and packages.
• Maintain mail/package logs and coordinate outgoing mail.
• Prepare and coordinate courier services as needed.
• Schedule internal meetings and manage calendars.
• Coordinate meeting room setups and technology needs.
• Maintain meeting room calendars and prevent conflicts.
• Provide administrative support for leadership meetings as assigned.
• Coordinate monthly employee celebrations and office events.
• Maintain an annual calendar of birthdays and holidays.
• Coordinate food, decorations, and logistics for events.
• Maintain inventory of office supplies and assets.
• Track status of assets and coordinate transfers.
• Provide general administrative support to the Director of HR & Administration.

Skills

Customer service

Communication

Time management

Organization

Multitasking

Confidentiality

Teamwork

Professionalism

Attention to detail

Punctuality

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

Job description

The Greater Houston Retailers Cooperative Association, Inc. in Stafford, TX seeks an Administrative Assistant to provide professional front desk and administrative support, ensuring the GHRA office operates in an organized and welcoming manner.

You will be the first point of contact for employees, members, vendors, and visitors, handling calls, mail, and calendar coordination. Requires a high school diploma and 2+ years of admin experience, with proficiency in Microsoft Office.