Executive Assistant - Warehouse

Greater Houston Retailers Cooperative Association; Houston (TX); On-site; USD 25,000 - 28,000; Full time

Job summary

The Greater Houston Retailers Cooperative Association, Inc. (GHRA) is seeking an Experienced Administrative Assistant to support front office operations at GHRA Warehouse and Distribution Center in Houston, TX.

You will greet visitors, answer phones, and perform clerical tasks to maintain an efficient front office. Responsibilities include scheduling, data entry, mail handling, and coordinating with leaders.

Qualifications

• Requires High School diploma or equivalent.
• Experience in front desk/clerical role preferred.
• Strong written and verbal communication in English.

Responsibilities

• Greet customers and guests; answer phones and route inquiries.
• Provide clerical support and manage mail, files, and schedules.
• Assist VP with daily/weekly planning and meeting coordination.
• Handle office equipment and maintain office supplies.
• Enter data, draft basic letters, and prepare reports and labels.

Skills

Communication skills

Customer service

Mathematics

MS Office

Attention to detail

English proficiency

Urdu/Gujarati language (plus)

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)

Job description

Job Details

Level: Experienced, Job Location: GHRA Warehouse - HOUSTON, TX 77036, Position Type: Full Time, Education Level: High School, Salary Range: $18.00 - $20.00 Hourly, Job Shift: Monday - Friday, Job Category: Admin - Clerical, GHRA Warehouse and Distribution Center

7110 Bellerive, Houston, TX 77036

The Greater Houston Retailers Cooperative Association, Inc. is one of the leading independent convenience store cooperatives in the Nation. GHRA provides many benefits and values to its members. GHRA operates a full-service warehouse and distribution center supplying goods and services to the convenience store industry.

General Summary

Reports to the Vice President of Supply Chain. Accountable for providing customer service, secretarial, clerical and administrative support with the purpose of ensuring that company’s front office is functioning in an effective and efficient manner.

Primary Responsibility

Responsible for handling front office reception and administration duties, including greeting customers and guests and answering phones, handling company inquiries, and sorting and distributing mail.

Essential Functions

• Assists the VP on daily / weekly planning and their schedule
• Tracks quarterly events and communicates efficiently with all leaders
• Answers telephones, routes calls, takes messages, and provides general information
• Greets and directs visitors; answers routine inquiries
• Contacts various staff members to assist guests as needed
• Distributes correspondence and other material to appropriate individual
• Performs a variety of routine typing assignments
• Drafts basic correspondence, enter data, and print letters, labels, reports, and/or other materials
• Establishes, maintains, processes, and/or updates files, records, and other documents.
• Schedules appointments, meetings, and conferences
• Orders, stocks, and/or distributes office supplies
• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
• Performs routine and scheduled maintenance of office properties
• Performs other duties as assigned or requested

Qualifications

• 1 - 2 years of front desk/service desk/receptionist experience
• Excellent written and verbal communication skills
• Excellent customer service skills
• Proficient in mathematics
• Proficient in Microsoft Office, including Outlook, Excel, Power Point and Word
• Self-motivated, detail-oriented, energetic, and highly organized
• Excellent verbal and written communication skills in English
• Proficiency in Urdu and/or Gujarati is a strong plus.

Educational Requirements

• High School Diploma or equivalent

Physical Requirements

• May be standing or sitting for extend period of times
• Extended period of time working in front of computer monitor
• Some days of prolonged walking
• Must be able to lift 50 lbs.

The above statements reflect the general duties and responsibilities necessary to describe the principal functions of the job, as identified, and shall not be considered an exhaustive list of job responsibilities which may be inherent in the job. Responsibilities are subject to change.