Administrative Receptionist

My Ideal Recruiter; Smyrna (GA); On-site; USD 25,000 - 39,000; Full time

Job summary

Our client, a Southeast-based electrical contracting and engineering firm with a long history, seeks an Administrative Receptionist for a long-term temporary assignment. You will be the first face visitors see and the first voice callers hear, keeping the office running smoothly for accounting, estimating, and modular teams.

You will handle multi-line phones, scheduling, mail, and meetings, while maintaining a professional, organized reception area and supporting various departments daily.

Qualifications

• Previous experience in receptionist/front desk/administrative role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience handling multi-line phones, email and faxes.
• Strong organization and prioritization abilities.
• Customer-service mindset with professional appearance.
• Self-starter who takes initiative and works well with all staff.
• Sound judgment and discretion.

Responsibilities

• Answer and direct incoming calls professionally and courteously.
• Greet guests, vendors, and visitors with a warm, professional presence.
• Keep the lobby and reception area clean, organized, and welcoming.
• Manage conference and training room calendars.
• Prepare meeting spaces in advance and direct guests to them.
• Coordinate catering orders and deliveries.
• Schedule and set up conference calls and virtual meetings (Zoom, Google Meet, in-house AV).
• Help schedule meetings, office events, and registrations.
• Order, stock, and organize supplies across break rooms, storage, conference rooms, and restrooms.
• Make sure office equipment is working and serviced as needed.
• Monitor facility cleanliness and report maintenance issues to the right contacts.
• Manage vendor services such as janitorial, pest control, and plant care.
• Retrieve, sort, stamp, and distribute incoming and outgoing mail, and manage postage equipment.
• Coordinate FedEx, UPS, and courier shipments, including occasional after-hours drop-offs.
• Manage and distribute electronic faxes and AP invoices daily.
• Order, manage, and ship blueprints and drawings.
• Support in-house departments with daily administrative tasks.
• Keep the Receptionist Handbook current and accurate.

Skills

Communication

Organizational skills

Customer service

Professional appearance

Initiative

Discretion

Tools

Microsoft Office

Job description

Join one of the Southeast’s most respected names in electrical construction. Our client is an Atlanta-area electrical contracting and engineering firm that has been in business for more than 80 years. They’ve grown into a $200M+ organization and are fully employee-owned, which is a rare and stable model in the industry. The company has also won a national industry award for innovation and runs its own modular and prefab operations.

We’re looking for a polished, personable Administrative Receptionist for a long-term temporary assignment. The company has relied on this role for many years, so it offers steady hours and a consistent team. You’ll be the first face visitors see and the first voice callers hear. You’ll also keep the office running smoothly for the accounting, estimating, modular solutions, and prefab teams.

What You’ll Do

Front Desk & Reception

• Answer and direct incoming calls professionally and courteously.
• Greet guests, vendors, and visitors with a warm, professional presence.
• Keep the lobby and reception area clean, organized, and welcoming.

Meetings & Scheduling

• Manage conference and training room calendars.
• Prepare meeting spaces in advance and direct guests to them.
• Coordinate catering orders and deliveries.
• Schedule and set up conference calls and virtual meetings (Zoom, Google Meet, in-house AV), working with IT as needed.
• Help schedule meetings, office events, and registrations.

Office Operations

• Order, stock, and organize supplies across break rooms, storage, conference rooms, and restrooms.
• Make sure office equipment is working and serviced as needed.
• Monitor facility cleanliness and report maintenance issues to the right contacts.
• Manage vendor services such as janitorial, pest control, and plant care.

Mail, Shipping & Faxes

• Retrieve, sort, stamp, and distribute incoming and outgoing mail, and manage postage equipment.
• Coordinate FedEx, UPS, and courier shipments, including occasional after-hours drop-offs.
• Manage and distribute electronic faxes and AP invoices daily.
• Order, manage, and ship blueprints and drawings.

Administrative Support

• Support in-house departments with daily administrative tasks.
• Keep the Receptionist Handbook current and accurate.

What You Bring

• Previous experience in a receptionist, front desk, or administrative role.
• Excellent verbal and written communication skills. This is essential.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Experience handling multi-line phones, email, and faxes.
• Strong organization and the ability to prioritize and follow through on daily tasks.
• A customer-service mindset and professional appearance.
• A self-starter who takes initiative and works well with all levels of staff.
• Sound judgment and discretion.

Nice to Have

• Experience in a construction, engineering, or professional office setting.
• Familiarity with shipping and courier platforms (FedEx, UPS).
• Experience coordinating meetings, events, or travel.

Why You’ll Like It

• Long-term, stable assignment with a reputable company.
• Consistent weekday schedule with no nights or weekends.
• A central role where you’ll know and support the whole office.