Onsite Administrative Assistant — Front Office & Office Ops

Ultimate Staffing Services; Aliso Viejo (CA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Onsite catered lunches

Job summary

Ultimate Staffing Services seeks an energetic Administrative Assistant for a Financial Investment firm in Aliso Viejo, CA. This fully onsite role offers an upscale office with an onsite chef providing catered lunches; no remote or hybrid options are available.

Responsibilities include front office duties, mail and shipments, office and kitchen management, and general administrative tasks with occasional support to accounting and engagement programs.

Qualifications

• Experience greeting guests and handling calls.
• Manage mail, shipments, and message routing.
• Oversee office and kitchen supplies and lunches.
• Physical requirements include standing, stairs, lifting up to 20 lbs.
• Ability to work fully onsite in Aliso Viejo, CA.

Responsibilities

• Greet guests, screen calls, and route messages.
• Receive mail/packages, prepare shipments via FedEx.
• Maintain kitchen and supply inventory across two floors.
• Assist with lunch setup and post-lunch cleanup.
• Perform general admin including filing, data entry, and data management.
• Collect and upload financial receipts for Accounting.
• Assist with scanning death certificates.
• Support employee engagement programs.

Skills

Front Office

Communication

Autonomy

Executive Presence

Professional Demeanor

Job description

Ultimate Staffing Services seeks an energetic Administrative Assistant for a Financial Investment firm in Aliso Viejo, CA. This fully onsite role offers an upscale office with an onsite chef providing catered lunches; no remote or hybrid options are available.

Responsibilities include front office duties, mail and shipments, office and kitchen management, and general administrative tasks with occasional support to accounting and engagement programs.