Front Desk & Office Communications Specialist

Talentify; Williamstown (MA); On-site; USD 36,000 - 54,000; Full time

Job summary

Talentify in Williamstown, MA is seeking a thoughtful receptionist and administrative assistant to keep the office running smoothly. You will answer phones, relay messages, sort mail, and welcome visitors with professionalism.

You will type letters and reports, maintain files, manage the postage meter, order supplies, schedule repairs, and handle routine office tasks as directed. The role requires reliability, clear communication, and organization.

Qualifications

• Answer telephone and deliver messages as directed.
• Sort, distribute, and route incoming mail to residents, departments, and personnel.
• Maintain files and other records as directed.
• Receive and screen office visitors and telephone calls as necessary.

Responsibilities

• Type letters, reports, minutes, agendas, etc., as necessary/directed.
• Maintain postage meter and office machines.
• Order supplies and schedule repairs/maintenance for all office equipment.
• Perform admitting, reception, telephone and switchboard duties as necessary/directed.
• Other related duties to meet facility needs.

Job description

Talentify in Williamstown, MA is seeking a thoughtful receptionist and administrative assistant to keep the office running smoothly. You will answer phones, relay messages, sort mail, and welcome visitors with professionalism.

You will type letters and reports, maintain files, manage the postage meter, order supplies, schedule repairs, and handle routine office tasks as directed. The role requires reliability, clear communication, and organization.