Front Desk & Office Support Specialist

Talentify; York (York County); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Paid holidays

Job summary

Talentify is seeking a Receptionist to be the first point of contact for clients and visitors in a small onsite office in York, PA. The role provides comprehensive administrative support to ensure smooth day-to-day operations, including greeting guests, handling calls and emails, and assisting with clerical tasks.

The position is contract to hire, with a schedule Monday–Friday, 8:00 a.m. to 5:00 p.m., paid holidays, and growth opportunities within the team.

Qualifications

• Previous experience in a receptionist or administrative support role.
• Proficiency with Microsoft Office applications.
• Strong verbal and written communication skills.
• High level of attention to detail and accuracy in administrative tasks.
• Ability to manage multiple tasks and priorities in a professional and efficient manner.
• Customer service mindset with a courteous and helpful approach.

Responsibilities

• Greet and assist visitors, clients, and vendors in a courteous, professional, and welcoming manner.
• Answer, screen, and direct incoming phone calls and emails to the appropriate contacts or departments.
• Maintain a clean, organized, and inviting reception area that reflects a professional office environment.
• Perform general clerical duties including filing, data entry, copying, scanning, and document management.
• Assist with the preparation of reports, correspondence, and presentations as needed.
• Maintain office calendars and support coordination of internal communications and scheduling.
• Order and manage office supplies and inventory to ensure adequate stock and timely replenishment.
• Coordinate incoming and outgoing mail, courier services, and deliveries.
• Support internal departments with administrative tasks and special projects as requested.

Skills

Receptionist experience

MS Office

Communication skills

Attention to detail

Multitasking

Customer service mindset

Tools

Microsoft Office

Job description

Talentify is seeking a Receptionist to be the first point of contact for clients and visitors in a small onsite office in York, PA. The role provides comprehensive administrative support to ensure smooth day-to-day operations, including greeting guests, handling calls and emails, and assisting with clerical tasks.

The position is contract to hire, with a schedule Monday–Friday, 8:00 a.m. to 5:00 p.m., paid holidays, and growth opportunities within the team.