Administrative Assistant

LAUNCH Technical Workforce Solutions, LLC; Oak Brook (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

LAUNCH Technical Workforce Solutions, LLC in Oak Brook, IL seeks an Administrative Assistant to provide front desk support and assist with day-to-day operations for leadership and staff.

The role includes greeting visitors, answering phones, organizing travel, distributing mail, managing supplies, and coordinating events with the Office Manager and HR Director. The ideal candidate is highly organized, detail-oriented, and capable of working independently in a fast-paced environment.

Qualifications

• Prior experience in an administrative role.
• Duties include clerical support, scheduling, and coordination.

Responsibilities

• Warmly welcome visitors, greet staff, and provide general support.

Skills

Highly organized

Excellent communication

Multitask

Independent worker

Customer-service oriented

Attention to detail

Ability to work 8-5

Education

High School Diploma

Associate's Degree preferred

Tools

Microsoft Office

Job description

Under the direction of the Executive Operations Manager, the Administrative Assistant provides front desk support and assists with overseeing the Company’s day to day operations. The job will be to provide clerical support to our leadership and employees and assist with all daily administrative activities. The main tasks will include ordering and maintaining office supplies, distributing, and tracking office equipment, answering phones and greeting visitors, arranging travel, and distributing mail. The ideal candidate will be highly organized and pay great attention to detail. While this position works closely with the Office Manager, they will also need to be able to work independently, taking initiative and following through on tasks and responsibilities with limited direction.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Warmly welcome visitors, greet staff, and provide general support on a day to day basis
• Monitor and maintain office equipment, inventory supplies, and order replacement supplies as needed
• Assist the Office Manager and Director of HR with organizing company events and conferences
• Manage phone calls and correspondence (email, letters, packages, etc.)
• Arrange travel for internal staff and contractors
• Assist other departments with administrative or clerical support
• Manage relationships with vendors, service providers, and building management
• Maintain a clean and enjoyable work environment; daily and weekly clean ups and organization
• Provide administrative support on board meeting days (i.e. ordering lunch, scheduling meetings, setting up presentations)
• Support the marketing team with tracking marketing material inventory, conference coordination
• Other duties as assigned

KNOWLEDGE, SKILLS & ABILITIES

• Highly organized individual who works well in a fast paced environment
• Excellent communication skills, having the ability to work along side all levels of an organization
• Ability to multitask and prioritize projects
• Ability to work independently with limited guidance and as part of a team
• Customer-service oriented
• Computer savvy and comfortable learning new technologies with ease
• Ability to proactively anticipate the needs of others and the business
• Ability to commit to a full-time schedule Monday – Friday, 8am – 5pm with occasional weekend work

MINIMUM EDUCATION / EXPERIENCE / QUALIFICATIONS

• Prior experience in an administrative role
• Proficient in Microsoft Office
• High School Degree required; Associates Degree preferred

Physical Requirements:

• Must be able to lift, push, or pull up to 30 pounds
• Prolonged periods of sitting at a desk