Front Desk & Office Administrator | QuickBooks

Maximum Staffing; Santa Fe Springs (CA); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Job summary

Maximum Fasteners, Inc. is seeking a dependable Receptionist/Office Administrator to be the first voice and face of our office in Santa Fe Springs. You will answer phones, greet customers, and handle invoicing that keeps our books current.

If you are organized, comfortable with QuickBooks Online, and enjoy a role where no two days are the same, we'd like to meet you. This is a full-time, in-office position.

Qualifications

• 1-3 years of receptionist, front desk, or office administration experience.
• Solid experience with QuickBooks Online and invoicing.
• Proficiency in Microsoft Office or Google Workspace.

Responsibilities

• Answer and route incoming calls professionally and promptly.
• Greet customers and visitors at the front desk and direct them to the right person.
• Enter vendor invoices into QuickBooks Online accurately and on schedule.
• Prepare and send customer invoices and follow up on billing questions.
• Handle mail, shipping labels, and carrier shipments.
• Order and maintain office supplies.

Skills

Attention to detail

Multitasking

Clear communication

Education

High school diploma

Tools

QuickBooks Online

Microsoft Office / Google Workspace

Job description

Maximum Fasteners, Inc. is seeking a dependable Receptionist/Office Administrator to be the first voice and face of our office in Santa Fe Springs. You will answer phones, greet customers, and handle invoicing that keeps our books current.

If you are organized, comfortable with QuickBooks Online, and enjoy a role where no two days are the same, we'd like to meet you. This is a full-time, in-office position.