Clerical & Admin Spec

NorthStar Memorial Group; Miami (FL); On-site; USD 21,352 - 22,041; Full time

Job summary

A leading memorial services company in Miami is seeking an experienced Office Administrator to maintain smooth operations and provide comprehensive administrative support. This role involves managing front desk activities, overseeing vendor relationships, and ensuring a positive office environment. Candidates should have over 5 years of administrative support experience and exceptional organizational skills. Compensation is competitive, ranging from $15.50 to $16.00 per hour.

Qualifications

• 5+ years of administrative support experience.
• Valid driver’s license.
• Receptionist experience.

Responsibilities

• Create and modify documents in Microsoft Office (especially Excel).
• Answer incoming calls and handle inquiries.
• General clerical duties including mail distribution and photocopying.

Skills

Organizational skills

Time-management skills

Microsoft Office (Excel)

Communication skills

Education

Associate Degree

Job description

Overview

The Office Administrator will be highly organized and committed to maintaining smooth day-to-day operations by overseeing front desk activities, managing incoming calls, and providing comprehensive administrative support. This role is responsible for creating a positive office environment and delivering service that exceeds client expectations. The ideal candidate will demonstrate strong planning, organizational, and time-management skills, along with the ability to work independently and effectively prioritize multiple projects.

Responsibilities

• Create and modify documents in Microsoft Office (with special emphasis on Excel)
• Answer and route incoming calls and handle inquiries
• General clerical duties, including mail distribution, photocopying, and logging incoming checks
• Maintain office supply inventory, and order breakroom and office supplies as needed
• Keep breakroom and kitchen fully stocked
• Organize and oversee office moves and furniture installation for Home Office personnel
• Code and submit certain Home Office vendor invoices for approval
• Assist with special projects as needed
• Manage contract and price negotiations with certain office vendors and service providers
• Manage relationships with vendors and landlord, ensuring that invoices are paid timely
• Coordinates recognition of location anniversaries
• Submit maintenance requests to building management
• Maintain, distribute, and restock supply of desk, file cabinet and door keys
• Coordinate maintenance of ice machine, postage machine, corporate facilities and furniture
• Maintain floor plans for Home Office

Requirements & Experience

• 5+ years of administrative support experience
• Valid driver’s license
• Receptionist experience
• Associate Degree

Compensation

• $15.50-$16.00/hr.

We are an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, or veteran status.