Front Desk & Office Admin - PTO & 401(k) Benefits

Dream Finders Homes, Inc.; Jacksonville, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health Insurance - Medical, Dental & 3

Vacation & Holidays - generous PTO & 1

401(k) Savings Plan

Job summary

Dream Finders Homes, Inc. in Jacksonville, FL is seeking a Guest Services Specialist to be the first point of contact for visitors and callers. You will provide general office support with clerical tasks and receptionist duties, ensuring a smooth front-desk operation.

The role requires strong communication, multitasking, and organization, with proficiency in Microsoft Office. A neat, professional appearance and a bilingual bonus are preferred; on-site work is expected in the Jacksonville office.

Qualifications

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize tasks effectively.
• Proficient with Microsoft Office Suite.
• Bilingual candidate would be a plus.
• Professional appearance and demeanor.

Responsibilities

• Answers telephones and directs callers to the appropriate associate.
• Greets and directs visitors to the company.
• Takes and retrieves messages for personnel.
• Receives, sorts and distributes incoming mail.
• Opens builder contracts in real estate closing software.
• Monitors general office e-mail and forwards email to appropriate individual.
• Assists with photocopying, scanning and filing.
• Maintain closing calendar board and keep it updated.
• Send title docs out to lender/realtors.
• Log in key packages and distribute to appropriate files.
• Greet all incoming guests and obtain driver's license/passport copies.
• Clean and maintain cleanliness of all conference rooms and office space.

Skills

Excellent communication

Interpersonal skills

Organizational skills

Multitask

Attention to detail

Bilingual (nice)

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

Dream Finders Homes, Inc. in Jacksonville, FL is seeking a Guest Services Specialist to be the first point of contact for visitors and callers. You will provide general office support with clerical tasks and receptionist duties, ensuring a smooth front-desk operation.

The role requires strong communication, multitasking, and organization, with proficiency in Microsoft Office. A neat, professional appearance and a bilingual bonus are preferred; on-site work is expected in the Jacksonville office.