Front Desk & Office Admin — Growth & Impact

Child Link; Chicago (IL); On-site; USD 32,000 - 42,000; Full time

Job summary

Child Link in Chicago, IL is seeking an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. You will greet clients, manage calls, handle mail, and help with basic bookkeeping and invoicing.

The role emphasizes strong organization, punctuality, and excellent communication in a fast-paced environment. We offer competitive pay, growth opportunities, and a collaborative team culture in a mission-driven organization.

Qualifications

• HS diploma or GED is required; higher education is a plus.
• Experience in administrative, receptionist, or clerical roles preferred.
• Proficiency with Microsoft Office Suite and Google Workspace.

Responsibilities

• Greet clients and visitors with a warm, professional demeanor.
• Manage incoming calls, inquiries, messages, and emails.
• Handle incoming and outgoing mail and maintain organized records.
• Maintain office calendars and coordinate appointment scheduling.
• Assist with invoicing, receipt processing, and basic bookkeeping tasks.
• Perform data entry, organize documents, and maintain filing systems.
• Monitor office supplies and ensure inventory is stocked.
• Support the team with administrative tasks as needed.
• Assist with donation collection and tracking for community initiatives.

Skills

MS Office

Google Docs/Sheets

Communication

Organization

Education

High school diploma or GED

Associate or bachelor’s degree a plus

Tools

Calendar software

Job description

Child Link in Chicago, IL is seeking an Office Assistant/Receptionist to be the face of our office and provide essential administrative support. You will greet clients, manage calls, handle mail, and help with basic bookkeeping and invoicing.

The role emphasizes strong organization, punctuality, and excellent communication in a fast-paced environment. We offer competitive pay, growth opportunities, and a collaborative team culture in a mission-driven organization.