Front Desk Office Admin

Colossal Contracting; Annapolis (MD); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Competitive base pay

PTO

Employer-paid health, vision, and dent

401k

Job summary

Colossal Contracting, LLC in Annapolis, MD is seeking a Front Desk Office Admin. The role involves greeting clients, answering calls, coordinating meetings, and supporting daily office operations to enable a smooth workflow.

The ideal candidate will be a self-starter with 1-2 years of relevant experience, strong MS Office skills, and excellent communication. This is a full-time on-site position with standard Monday–Friday hours.

Qualifications

• 1-2 years of front desk or general office administration experience.
• Strong working knowledge of Microsoft Office Suite and related software.
• Exceptional interpersonal, verbal and written communication skills.
• Highly organized with strong attention to detail.

Responsibilities

• Greet clients, vendors and visitors; sign-in and direct them appropriately.
• Answer, screen, and route multi-line calls; respond to emails and take messages.
• Coordinate appointments and book conference rooms.
• Data entry, expense processing, filing, scanning and proofreading.
• Sort and distribute mail; manage shipments and couriers.
• Monitor inventory; order office and breakroom supplies; arrange maintenance.

Skills

Communication skills

Customer service

Organizational skills

Education

High school diploma or GED

Associate or Bachelor’s degree preferred

Tools

Microsoft Office

Outlook

Office management software

Multi-line phone systems

Job description

Colossal Contracting, LLC

Colossal Contracting, LLC is looking for a Front Desk Office Admin to work out of our Annapolis, MD HQ. An ideal candidate will be a self-starter looking to take their first steps towards a long-term career. This individual will interact with customers on a consistent basis while functioning in a support role to the office as a whole.

Essential Duties & Responsibilities

• Greet clients, vendors, and visitors warmly, have them sign in, determine the purpose of their visit, and direct them to the appropriate person or room.
• Answer, screen, and route incoming multi-line phone calls, respond to general email inquiries, and take detailed messages.
• Coordinate appointments, book conference or meeting rooms.
• Perform data entry, routinely process executive expenses, filing, scanning, photocopying, and document proofreading.
• Sort and distribute incoming mail, packages, and faxes, and manage outgoing shipments or courier services.
• Monitor inventory levels, order and stock office and breakroom supplies, and coordinate facility or equipment maintenance.
• Obtain technical certifications as needed.
• Fulfill other office and operational duties as needed.

Requirements

• Education: High school diploma or GED equivalent; an Associate’s or Bachelor’s degree in business, administration, or a related field is often preferred.
• Experience: 1-2 years of experience in a front desk, receptionist, or general office administration role.
• Technical Proficiency: Strong working knowledge of Microsoft Office Suite (Word, Excel, Outlook) and office management software or multi-line phone systems.
• Soft Skills: Exceptional interpersonal, verbal, and written communication skills, high emotional intelligence, and a professional, customer-service-oriented demeanor.
• Organization: Strong multi-tasking and time-management abilities with strict attention to detail.
• Extremely organized and detail oriented.
• Strong communicator that can work without direct supervision or detailed direction.

Travel

Travel is not required for this position.

Position Type/Expected Hours of Work

This is a full-time position and will require reporting to our Annapolis HQ. Hours are Monday through Friday, 8:00am-5:30pm.

Job Type:

Full-time employee of Colossal Contracting with opportunities for advancement.

Benefits Offered

• Competitive base pay ranging from $18-20 an hour.
• PTO
• 100% Employer paid Health, Vision, Dental insurance for Employee
• 401k

Colossal Contracting, LLC is a Service-Disabled Veteran Owned Small Business (SDVOSB) who takes pride in supporting our CUSTOMERS and COUNTRY. For the last 17 Years our mission is to provide our customers with ground breaking solutions and support in all aspects of our services. Colossal is a company built on military core values and committed to the success of our customers and employees. If you are looking for an exciting opportunity to be part of something greater than yourself then submit your resume for your chance to be part of the team/family.

Check Us Out : www.Colossal-LLC.com