Front Desk & Human Resources Coordinator

Thrivepeo; Tulsa (OK); On-site; USD 22,000 - 25,000; Full time

Benefits offered by this job

Growth opportunities

Full-time position

Convenient location

Job summary

Thrivepeo in Tulsa, OK seeks a Front Desk & Human Resources Coordinator to be the friendly face of the organization and support people behind our success. This role blends receptionist duties with HR and administrative tasks to keep operations running smoothly and employees engaged.

You will assist with recruiting, onboarding, records, reports, and coordination of events, while maintaining calendars and handling visitor interactions.

Qualifications

• Have previously worked in an office or administrative environment.
• Proficient with Microsoft Office, especially Excel.
• Experience with spreadsheets, reporting, and data entry.
• Excellent customer service and communication skills.
• Able to handle confidential information and manage multiple priorities.

Responsibilities

• Answer and direct incoming calls and welcome visitors.
• Maintain appointment calendars and training room schedules.
• Prepare correspondence, reports, and memos.
• Perform general administrative duties including filing and scanning.
• Assist with interviews, onboarding, training sessions, and events.
• Post open positions, review resumes, and coordinate recruiting.
• Schedule interviews and communicate with candidates.
• Maintain spreadsheets, reports, and tracking systems.
• Reconcile benefit statements and related records.
• Assist with quarterly and annual reporting requirements.
• Ensure catalogues supplies are ordered and stocked.
• Track international sales information and commission data.

Skills

Customer service

Organization

Communication

Confidential information handling

Multitasking

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

Front Desk & Human Resources Coordinator

Be the friendly face of our organization while helping support the people behind our success.

We are seeking a highly organized and professional Front Desk & Human Resources Coordinator to serve as the first point of contact for visitors, customers, and employees. This position combines receptionist responsibilities with administrative and HR support, making it an excellent opportunity for someone who enjoys variety, interacting with people, and keeping operations running smoothly.

In this role, you'll support day-to-day office functions, assist with recruiting and onboarding activities, maintain important records and reports, and help create a positive experience for employees and guests alike.

Why You'll Love Working Here:

• $16.50-18.00 an hour, with opportunities to grow depending on experience
• Office conveniently located near Highway 169 and Highway 51
• Variety in your day with a mix of customer service, administrative, and HR responsibilities
• A chance to develop skills in human resources, recruiting, reporting, and office administration
• Stable, full-time position with meaningful responsibilities that support the entire organization

What You'll Do:

• Answer and direct incoming telephone calls, answer general questions and welcome office visitors.
• Maintain appointment calendars and conference/training room schedules
• Prepare correspondence, reports, memos, and other business documents
• Perform general administrative duties including filing, copying, scanning, and document organization
• Assist with employee meetings, interviews, training sessions, and company events
• Post open positions, review resumes, and help coordinate recruiting activities
• Schedule interviews and communicate with candidates
• Maintain and update various spreadsheets, reports, and tracking systems
• Calculate and record daily sales transaction figures
• Scan and electronically file sales orders, invoices, and inspection reports
• Reconcile voluntary benefit statements and maintain related records
• Assist with quarterly and annual reporting requirements
• Ensure supplies for catalogues are ordered and stocked appropriately
• Track international sales information and commission-related data

You’ll Know You're a Good Fit If You...

• Have previously worked in an office or administrative environment
• Feel comfortable using Microsoft Office every day (Word, Powerpoint, Outlook), especially Excel
• Familiarity with spreadsheets, reporting, and data entry
• Enjoy interacting with people and providing exceptional customer service
• Can professionally handle confidential and sensitive information
• Are highly organized and able to manage multiple priorities at once
• Have strong attention to detail and enjoy keeping records accurate and up to date
• Communicate effectively both verbally and in writing
• Are comfortable using Microsoft Office applications, especially Excel, Word, PowerPoint, and Outlook
• Take initiative and enjoy finding ways to help wherever needed