Front Desk & HR Administration Specialist

Hale Ho Aloha Nursing Home; Honolulu (HI); On-site; USD 42,000 - 66,000; Full time

Job summary

Hale Ho Aloha Nursing Home in Honolulu, HI is seeking an organized front desk and HR support specialist to warmly welcome visitors, answer calls, assist residents and families, and support daily admissions and onboarding processes.

You will maintain personnel records, assist with recruitment activities, coordinate interviews, handle onboarding documentation, and provide clerical support to nursing operations and administrative teams.

Qualifications

• High school diploma or equivalent required.
• Strong oral and written communication skills required.
• Proficient in Microsoft Office with emphasis in Word and Excel required.
• Associates degree in Business Administration or related field preferred.
• Prior HR administrative experience preferred.

Responsibilities

• Reception & Customer Service Support: Welcomes visitors, directs calls, and provides tour and information to residents, families, vendors, and guests.
• Recruitment & Onboarding Support: Maintains postings, assists with outreach, coordinates interviews, and handles onboarding documentation.
• Personnel Records & Employee Compliance Support: Maintains confidential records, trainings, and compliance documentation.
• Staffing & Nursing Operations Support: Communicates staffing changes and assists nursing operations and managers.
• Administrative & Office Support: Performs general office duties, filing, mail, inventory, and document preparation.
• Accounting & Accounts Payable Support: Assists with payments, invoices, vendor files, and financial recordkeeping.

Skills

Oral and written communication

Attention to detail

Education

High school diploma or equivalent

Associates degree in Business Administration or related field

Tools

Microsoft Office

Job description

Hale Ho Aloha Nursing Home in Honolulu, HI is seeking an organized front desk and HR support specialist to warmly welcome visitors, answer calls, assist residents and families, and support daily admissions and onboarding processes.

You will maintain personnel records, assist with recruitment activities, coordinate interviews, handle onboarding documentation, and provide clerical support to nursing operations and administrative teams.