Front Desk & HR Admin Specialist

Allied Universal; Washington; On-site; USD 25,000 - 34,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D

Disability insurance

401(k) enrollment

Paid holidays

Paid vacation

Job summary

Allied Universal is seeking a Receptionist at our Washington, DC branch to oversee front desk operations, answer calls, greet visitors, and perform general administrative duties for branch staff.

The ideal candidate has 3–4 years of receptionist or HR-related experience, a high school diploma, and excellent customer service, communication, and organizational skills. This is a Full-Time role with Monday–Friday, 8:00 a.m.–5:00 p.m.

Qualifications

• High school diploma (or equivalent).
• Three (3) - four (4) years of prior receptionist and/or Human Resources or related experience.
• Proven excellent customer service skills and ability to be flexible, a team player and interface professionally with all levels of internal and external customers.
• Demonstrated outstanding organizational skills required; ability to accurately maintain and organize large volumes of paperwork.
• Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player.
• Excellent computer skills including Microsoft Office products, Internet and websites required; prior experience using HRIS automated systems a strong plus

Responsibilities

• Maintain front desk phone system to include answering incoming calls, responding to caller inquiries, directing calls as appropriate, and taking and giving accurate messages
• Greet and direct visitors as appropriate based on purpose of their visit
• Assist candidates with employment applications and other pre-employment paperwork as required or needed
• Assist with personnel file maintenance following corporate HR guidelines
• Assist with WinTeam data entry and file maintenance as directed by Human Resource staff
• Assist with guard card license reporting processes for new hires and perform weekly guard card audit reports as directed by Human Resource staff
• Maintain office supplies and organization of office in general
• May assist Human Resource Coordinator to maintain uniform program, including measuring and ordering initial uniforms, tracking issuance to existing personnel, collection of uniforms, and request for issuance of uniform refunds
• Assist with various administrative duties as assigned by the Branch Manager or Branch Staff

Skills

Customer service

Communication

Organization

Teamwork

Education

High school diploma or equivalent

Tools

Microsoft Office

HRIS software

Job description

Allied Universal is seeking a Receptionist at our Washington, DC branch to oversee front desk operations, answer calls, greet visitors, and perform general administrative duties for branch staff.

The ideal candidate has 3–4 years of receptionist or HR-related experience, a high school diploma, and excellent customer service, communication, and organizational skills. This is a Full-Time role with Monday–Friday, 8:00 a.m.–5:00 p.m.