Front Desk & Facilities Coordinator

Apres-Nail-; California; On-site; USD 42,000 - 56,000; Full time

Job summary

Aprés Nail is hiring an Office Administrator to manage front-desk operations, greet guests, handle mail and deliveries, and provide direct admin support to the Administration Manager across purchasing, vendor coordination, and event logistics.

The role ensures the facility runs smoothly, remains presentable, and supports the growing administrative function with daily tasks at a prominent California location.

Qualifications

• Ability to walk the building daily and perform light physical tasks.
• Detail-oriented and organized; manage front-desk and admin duties simultaneously.
• Basic proficiency in office software (Excel, Word, Email).
• Prior experience in administration, reception, or customer service preferred.

Responsibilities

• Greet visitors, customers, vendors, and interview candidates professionally.
• Document and record visitor information, issue badges, notify host.
• Support customer order pickups if future services launch.
• Conduct daily building walkthroughs; ensure cleanliness, safety, and functionality.
• End-of-day building closure: lock rooms, turn off lights, power down AC.
• Handle mail, packages, deliveries, and courier visits.
• Assist with vendor follow-up, sourcing, price comparisons, and delivery tracking.
• Manage inventory of office and break room supplies.
• Assist with printing requests and receipts/expense records.
• Support event preparation, setup, and day-of arrangements.
• Maintain lobby, reception, and meeting room cleanliness.
• Maintain office supply inventory and meeting room reservations.

Skills

Strong communication

Detail-oriented

Organized

Office software

Customer service

Interpersonal skills

Reception skills

Tools

Excel

Word

Email

Job description

Aprés Nail is hiring an Office Administrator to manage front-desk operations, greet guests, handle mail and deliveries, and provide direct admin support to the Administration Manager across purchasing, vendor coordination, and event logistics.

The role ensures the facility runs smoothly, remains presentable, and supports the growing administrative function with daily tasks at a prominent California location.