Front Desk Receptionist

The Planet Group; Tempe (AZ); On-site; USD 38,000 - 52,000; Full time

Job summary

The Planet Group is seeking an Administrative Assistant to manage the front desk and support daily office operations in Tempe. This onsite role handles reception, mailroom duties, supply stocking, and general facility upkeep.

You will interact with visitors, answer calls, and assist the Office Manager with facilities requests to keep the office running smoothly. Ideal candidates will have 2–3 years of receptionist/office support experience, plus a High School Diploma.

Qualifications

• High School Diploma required.
• 2-3 years of Receptionist/Office Assistant experience required.
• 2-3 years of Facilities Maintenance & Mailroom experience preferred.

Responsibilities

• Oversee front desk and receptionist duties.
• Receive and sort mail; manage shipments.
• Stock and replenish office supplies and first aid cabinets.
• Answer calls on a multi-line system; greet visitors.
• Maintain facilities supplies and perform light cleaning.
• Support Office Manager for facilities requests.
• Assist with on-site duties as assigned.

Skills

Reception skills

Office coordination

Education

High School Diploma

Job description

The Administrative Assistant will oversee the front desk and assist with the daily functions of the office. Responsibilities includes reception, light maintenance, ordering/stocking supplies, mailroom and other administrative duties. This role is required to be 100% onsite.

Essential Duties and Responsibilities:

• Stamps/sends outbound USPS mail; sorts and distributes incoming mail, facilitates inbound / outbound shipments (UPS, FedEx, etc.)


• Stocks kitchen, office supply, and first aid cabinets, snack drawers and mailroom necessities. Places orders and manages backstock.


• Handles a moderate volume of calls on a multi-line phone system and directs calls as appropriate; Greets, announces, directs guests, contractors and deliveries.


• Replenishes facilities dispensers (e.g. sanitizer, utensils, etc.), and other facility related ticket / tasks (e.g. badge supplies, headsets, etc.)


• Performs regular cleaning of our soda fountain, other light cleaning and general maintenance duties as required throughout the office


• Assists Office Manager as the point of contact for facilities-related requests


• All other duties as assigned

Qualifications:

Education

• High School Diploma required

Business Experience

• 2-3 years of Receptionist/Office Assistant experience required


• 2-3 years of Facilities Maintenance & Mailroom experience preferred