Front Desk Coordinator

Creative Financial Staffing, LLC; Katy (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking a Front Desk Coordinator in Katy, TX to be the welcoming face of the office and support operations. You will manage front desk activities, greet visitors, route calls, and provide essential administrative support across departments.

The role requires 2+ years of related experience, excellent communication, and a professional demeanor in a fast-paced environment. On-site work in Katy, Texas is expected, with opportunities to engage with multiple

Qualifications

• 2+ years of experience in front desk coordination, reception, office administration, or related role.
• Experience in engineering, manufacturing, industrial, construction, or corporate environments preferred.
• Professional and polished communication style with strong customer service skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Comfortable handling a high volume of phone calls, visitors, and requests.
• Maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills to work with employees at all levels.
• Reliable, professional, team-oriented, solutions-focused.
• Ability to work on-site in Katy, Texas.

Responsibilities

• Serve as the first point of contact for visitors, employees, vendors, and customers.
• Greet and welcome guests professionally.
• Answer, screen, and route incoming calls and messages.
• Manage front desk activities and maintain a professional reception area.
• Coordinate visitor access, sign-in procedures, and meeting room schedules.
• Receive and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail, shipments, and courier services.
• Maintain accurate visitor, employee, and office records.
• Assist with scheduling meetings and conference rooms.
• Provide administrative support to office leadership and various departments.
• Prepare correspondence, reports, spreadsheets, presentations, and other documents.
• Order and maintain office supplies; coordinate with vendors.
• Assist with onboarding, office access, and administrative documentation.
• Support travel arrangements, expense documentation, and other coordination activities.
• Maintain organized files and protect confidential information.
• Assist with special projects and additional duties as assigned.

Skills

2+ years experience

Front desk coordination

Office administration

Customer service

Verbal communication

Written communication

Organizational skills

Multitasking

Microsoft Office

Confidentiality

Interpersonal skills

On-site Katy TX

Tools

Microsoft Word

Microsoft Excel

Outlook

Teams

Job description

Front Desk Coordinator

About the Company and Opportunity:

Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial and manufacturing projects across North America.

This company is recognized for its commitment to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. The organization fosters a collaborative environment where employees are empowered to contribute, grow professionally, and make a meaningful impact.

Why work here:

• Stable and growing organization with a strong industry reputation.
• Collaborative team environment with supportive leadership.
• Opportunity to gain exposure to procurement, accounts payable, and project support functions.
• Diverse responsibilities that provide broad operational and financial experience.
• Career growth opportunities within a large, established organization.
• Employee-focused culture that values integrity, accountability, and continuous improvement.

What You’ll Be Doing as a Front Desk Coordinator:

• Serve as the first point of contact for visitors, employees, vendors, and customers.
• Greet and welcome guests in a professional and courteous manner.
• Answer, screen, and route incoming phone calls and messages.
• Manage front desk activities and maintain a professional reception area.
• Coordinate visitor access, sign-in procedures, and meeting room schedules.
• Receive and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail, shipments, and courier services as needed.
• Maintain accurate visitor, employee, and office records.
• Assist with scheduling meetings, appointments,
• and conference rooms.
• Provide administrative support to office leadership and various departments.
• Prepare correspondence, reports, spreadsheets, presentations, and other documents.
• Order and maintain office supplies and coordinate with vendors when necessary.
• Assist with employee onboarding, office access, and administrative documentation.
• Support travel arrangements, expense documentation, and other office coordination activities as assigned.
• Maintain organized electronic and physical files while protecting confidential information.
• Assist with special projects and additional administrative duties as assigned.

Preferred Qualifications of the Front Desk Coordinator:

• 2+ years of experience in front desk coordination, reception, office administration, customer service, or a related role.
• Experience working in engineering, manufacturing, industrial, construction, or corporate environments preferred.
• Professional and polished communication style with strong customer service skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Comfortable handling a high volume of phone calls, visitors, correspondence, and administrative requests.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills and the ability to work effectively with employees at all levels.
• Reliable, professional, team-oriented, and solutions-focused mindset.
• Ability to work on-site in Katy, Texas.

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