Front Desk/Administrative Assistant

Cybersoft Technologies, Inc.; Houston (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

Cybersoft Technologies, Inc. is seeking an upbeat front-office person in Houston, TX. This full-time, in-office position involves answering calls, providing assistance to team members and visitors, and performing various administrative tasks. Ideal candidates should have experience in front desk roles, knowledge of Microsoft Office, and strong communication skills. Additional experience in event planning is a plus. The role is essential for maintaining office organization and supporting team activities.

Qualifications

• Prior experience in a front desk or administrative role.
• Knowledge of Microsoft Office.
• Experience with event planning is a plus.

Responsibilities

• Answer telephone and relay messages.
• Provide information to customers and visitors.
• Maintain security awareness for visitor access.
• Perform general clerical support and filing.
• Prepare documents and manage office supplies.
• Assist with appointments and meetings.
• Monitor and maintain office equipment.
• Help with travel bookings for team members.

Skills

Customer service principles and practices

Good verbal and written communication skills

Attention to detail

Tools

Microsoft Office

Job description

Location: North Houston, TX 77068
Type: Full-Time | In-Office (Not Remote)

We are looking for an upbeat front-office person to join our team! The ideal candidate will have prior experience in a front desk or administrative role and knowledge of Microsoft Office. This position is a key role in the team and requires attention to detail, willingness to be a team player, and prior event planning experience is a plus!

Primary Responsibilities

• Answer telephone, take and relay detailed messages, screen and direct calls
• Provide information & assistance to the team members, customers, and visitors
• Monitor visitor access and maintain security awareness as needed
• General administrative and clerical support, such as keeping an organized filing system, updating records and reports, and keeping lists of office expenses and costs
• Prepare correspondence and documents; files
• Receive and sort mail and deliveries
• Assist with appointments and meetings, including organizing conferences and assisting with meeting room reservations as needed
• Help with event planning, catering for company events, meetings, and conferences
• Monitor and maintain office equipment
• Inventory, restocking, and supplies management
• Keep and maintain a tidy office area
• Help with travel and hotel bookings for all team members as needed
• Handle office building maintenance requests

Experience

• Administrative and clerical procedures
• Computers and relevant software application
• Customer service principles and practices

Key Competencies

• Good verbal and written communication skills
• Professionalism
• Time management
• Organizing and planning
• Attention to detail
• Takes initiative and is reliable