Front Desk Coordinator

CFS; Katy (TX); On-site; USD 34,000 - 42,000; Full time

Job summary

CFS is seeking a Front Desk Coordinator in Katy, TX to serve as the first point of contact for visitors, employees, vendors, and customers. The role includes greeting guests, answering calls, handling mail, scheduling meetings, and providing general administrative support to office leadership.

The ideal candidate has 2+ years in front desk or office administration, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 2+ years in front desk/office admin or related role.
• Experience in engineering, manufacturing, industrial, or corporate environments preferred.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

Responsibilities

• Serve as the first point of contact for visitors, employees, vendors, and customers.
• Greet and welcome guests in a professional and courteous manner.
• Answer, screen, and route incoming phone calls and messages.
• Coordinate visitor access, sign-in procedures, and meeting room schedules.
• Receive and distribute incoming mail, packages, and deliveries.
• Assist with scheduling meetings, appointments, and conference rooms.
• Provide administrative support to office leadership and departments.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Order and maintain office supplies and coordinate with vendors.

Skills

Customer service

Communication

Organization

Multitasking

Confidentiality

Microsoft Office

Phone etiquette

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Teams

Job description

About The Company And Opportunity

Our client is a leading engineering, procurement, and construction organization supporting large-scale industrial and manufacturing projects across North America. This company is recognized for its commitment to operational excellence, innovation, safety, and delivering high-quality solutions to its customers. The organization fosters a collaborative environment where employees are empowered to contribute, grow professionally, and make a meaningful impact.

Why Work Here

• Stable and growing organization with a strong industry reputation.
• Collaborative team environment with supportive leadership.
• Opportunity to gain exposure to procurement, accounts payable, and project support functions.
• Diverse responsibilities that provide broad operational and financial experience.
• Career growth opportunities within a large, established organization.
• Employee-focused culture that values integrity, accountability, and continuous improvement.

What You'll Be Doing As a Front Desk Coordinator

• Serve as the first point of contact for visitors, employees, vendors, and customers.
• Greet and welcome guests in a professional and courteous manner.
• Answer, screen, and route incoming phone calls and messages.
• Manage front desk activities and maintain a professional reception area.
• Coordinate visitor access, sign-in procedures, and meeting room schedules.
• Receive and distribute incoming mail, packages, and deliveries.
• Coordinate outgoing mail, shipments, and courier services as needed.
• Maintain accurate visitor, employee, and office records.
• Assist with scheduling meetings, appointments, and conference rooms.
• Provide administrative support to office leadership and various departments.
• Prepare correspondence, reports, spreadsheets, presentations, and other documents.
• Order and maintain office supplies and coordinate with vendors when necessary.
• Assist with employee onboarding, office access, and administrative documentation.
• Support travel arrangements, expense documentation, and other office coordination activities as assigned.
• Maintain organized electronic and physical files while protecting confidential information.
• Assist with special projects and additional administrative duties as assigned.

Preferred Qualifications Of The Front Desk Coordinator

• 2+ years of experience in front desk coordination, reception, office administration, customer service, or a related role.
• Experience working in engineering, manufacturing, industrial, construction, or corporate environments preferred.
• Professional and polished communication style with strong customer service skills.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams.
• Comfortable handling a high volume of phone calls, visitors, correspondence, and administrative requests.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong interpersonal skills and the ability to work effectively with employees at all levels.
• Reliable, professional, team-oriented, and solutions-focused mindset.
• Ability to work on-site in Katy, Texas.

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