Front Desk & Campus Concierge | Welcoming & Organized

Rippling, Inc.; Portland (OR); On-site; USD 33,000 - 36,000; Part time

Job summary

Catlin Gabel School is seeking a Front Desk Administrative Assistant to welcome students, families, employees, and visitors, manage front desk operations, and support campus communication and safety procedures.

The role reports to the Assistant Head of School and provides administrative support to multiple departments. The position is 0.8 FTE, 10.5-month, and benefit-eligible, with a typical day starting at 7:45 a.m. and ending around 4:00 p.m.

Qualifications

• Experience in administrative coordination, customer service, education, nonprofit work, event or program support.
• Strong written and verbal communication skills.
• Experience in a school or family-facing environment preferred.

Responsibilities

• Serve as the primary point of contact for students, families, employees, and visitors by providing exceptional customer service, managing the school switchboard, coordinating visitor check-in procedures, and maintaining a welcoming lobby environment.
• Support campus safety procedures, emergency communications and drills, and ensure visitors follow campus access and check-in protocols.
• Provide administrative support to the Head of School, Enrollment, Advancement, and Athletics teams, including materials preparation, scheduling, records, and invoices.

Skills

Customer Service

Organizational Skills

Team Collaboration

Job description

Catlin Gabel School is seeking a Front Desk Administrative Assistant to welcome students, families, employees, and visitors, manage front desk operations, and support campus communication and safety procedures.

The role reports to the Assistant Head of School and provides administrative support to multiple departments. The position is 0.8 FTE, 10.5-month, and benefit-eligible, with a typical day starting at 7:45 a.m. and ending around 4:00 p.m.