Enrollment Experience Coordinator

Catlin Gabel School; Portland (OR); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Benefits eligible

Job summary

Catlin Gabel School seeks an Enrollment Coordinator to create a welcoming, organized experience for prospective and newly enrolled families from first contact through enrollment. You will work with the Enrollment Management team to run recruitment events, shadow days, tours, ambassadors, and related logistics.

The role supports year-round enrollment operations, maintains applicant records and calendars, and provides front-desk back-up coverage while coordinating volunteers across the school

Qualifications

• This role supports prospective and enrolled families throughout the enrollment process.
• Experience coordinating events, visits, tours, and volunteer programs is preferred.
• Strong customer-service orientation and ability to manage multiple moving parts.

Responsibilities

• Lead Enrollment Events & Program Logistics: manage timelines, venues, budgets, communications, volunteers, and family-facing logistics.
• Coordinate Applicant Visits, Tours & Ambassador Programs: organize shadow days, visits, tours, and ambassador activities.
• Deliver a Strong Prospective Family Experience & Enrollment Operations: assist families through enrollment and keep records, calendars, and communications current.
• Support Enrollment Operations: provide front desk coverage, back-up support, and coordinate parent/guardian and student volunteers.

Skills

Relationship skills

Organizational skills

Collaboration

Discretion

Tech literacy

Education

Bachelor’s degree preferred

2+ years events experience

Experience with customers/clients

Education/nonprofit background

Tools

Microsoft 365

Google Workspace

Databases

Task-management tools

Job description

Catlin Gabel School seeks an Enrollment Coordinator to create a welcoming, organized experience for prospective and newly enrolled families from first contact through enrollment. You will work with the Enrollment Management team to run recruitment events, shadow days, tours, ambassadors, and related logistics.

The role supports year-round enrollment operations, maintains applicant records and calendars, and provides front-desk back-up coverage while coordinating volunteers across the school