Events Coordinator (NJ)

Ummahjobs; Saddle Brook (NJ); On-site; USD 45,000 - 55,000; Full time

Job summary

Islamic Relief USA in Saddle Brook, New Jersey seeks a detail-oriented Events Coordinator to plan and execute a range of events aligned with our humanitarian mission. This role requires strong organizational and communication skills to manage event logistics, budgets, and vendor relationships.

The ideal candidate will have a Bachelor's degree and the ability to work both independently and collaboratively under tight deadlines. A commitment to Islamic Relief USA’s values and principles is essential.

Qualifications

• Strong people skills and attention to detail.
• Ability to work independently and in a fast-paced environment.
• Experience with budget management for events.

Responsibilities

• Plan and coordinate various events and programs.
• Manage budgets, negotiate contracts, and coordinate with vendors.
• Travel independently for events and oversee setups.

Skills

Organizational skills

Communication skills

Time management skills

Problem-solving

Networking skills

Education

Bachelor’s degree

Tools

MS Office Suite

Job description

# Events Coordinator (NJ)Islamic Relief USA Full TimeSaddle Brook, New JerseyEntry LevelShare:## Job DescriptionAn Event Coordinator at Islamic Relief USA requires a detail-oriented and passionate individual who is also a team player. The Event Coordinator will play a key role in planning, organizing, and executing a wide range of events that support our mission to provide humanitarian aid and strengthen community engagement. This position requires excellent organizational skills, creativity, and a commitment to the values and vision of Islamic Relief USA.**Essential Duties and Responsibilities:*** Supports in planning and coordinating special events, guest speaker tours, concert tours and fundraising programs.* Assists in creating, organizing and implementing community fundraising programs.* Helps identify prospective event sponsors.* Negotiates contracts with facilities and hotels and manages the budget for all events.* Facilitates services for events, such as accommodation and transportation for participants, catering, signage, displays, etc.* Coordinates schedules for speakers, performers to ensure a smooth flow of the event.* Represents Islamic Relief USA at local functions.* Assists in planning yearly and quarterly regional plans and Keeps detailed timeline of the events* Assists in planning and attending fundraising and sponsored community events.* Sorts and distributes incoming mail and fax.* Records and reports minutes during quarterly meetings.* Manages official records, including financial records.* Manages incoming donations and completes paper work.* Schedules office meetings and follows-up.* Punctually prepares and submits office reimbursement forms as needed.* Ensures that expenses and invoices are paid in an accurate and timely manner.* Plans and leads meetings with staff and volunteers.* Extends and maintains communication with volunteers.* Serves on task forces and committees related to volunteerism.* Must be able to independently travel within region and nationally to attend events as needed.* Recruits volunteers for local and national events.* Follows up with potential volunteer emails and phone calls.* Be on-site to oversee the setup and ensure that the event runs according to schedule* Be a point of contact for both clients and vendors.* Event coordinators must be quick thinkers and problem solvers. If issues or unforeseen challenges arise during the event, they need to address them promptly to keep things on track.* Be a liaison with various vendors such as catering services, audiovisual technicians and decorators.* Negotiates contracts, coordinate services, and ensure that all vendors are aligned with the event's requirements.* Plans and coordinate logistical details, including transportation, accommodations, itineraries, permits or licenses.* Conducts a post-event evaluation to assess the success of the event, gather feedback, and identify areas for improvement.* Works independently and with the larger teams.* Perform other duties as assigned.**Qualifications and Competencies:*** Bachelor’s degree required.* Strong organizational and time management skills and strong people skills* Excellent oral and written communications skills.* Strong attention to detail: excellent time-management, networking and multitasking skills.* Work independently and in a team and possess strong time management skills* Experience in formulating and managing multiple event budgets.* Ability to work in a fast-paced and demanding environment.* Proficient in MS Office Suite.* Strong sense of ownership over projects and tasks, and able to identify new opportunities.* The candidate must show the commitment to IRUSA’s faith inspired values and principles as well as a commitment to the vision and mission of the organization.* Proficiency in a second language is a plus.* Be flexible and adaptable to changes with quick adjustments* Be able to travel to various cities for events and conferences* Must be eligible to work in the United States.* Highly organized, detail-oriented, and possess strong communication and interpersonal skills* Be able to work under tight deadlines and in fast-paced environments***At Islamic Relief USA we are committed to safeguarding and protecting all individuals we come into contact with through our work. IRUSA representatives must adhere to its organizational values: Sincerity, Excellence, Compassion, Social Justice, and Custodianship. In accordance with these values, IRUSA operates and enforces policies on Safeguarding, Code of Ethics, and Anti-Harassment and Discrimination.***