Front Desk & Administrative Support Specialist

Fashion Institute of Design & Merchandising; Rancho Cucamonga (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

HDR is seeking an Administrative Assistant/Receptionist to support daily front-desk operations in a full-time capacity. You will greet visitors, manage calls, coordinate meetings, and handle mail and deliveries with attention to safety and process accuracy.

Responsibilities include scheduling, supply management, and assisting facilities and engineering tasks as needed. The role requires strong communication, organization, and confidentiality in a fast-paced environment.

Qualifications

• High School diploma or equivalent.
• Excellent verbal and written communication skills.
• Flexibility to prioritize and handle multiple tasks in a fast-paced environment.
• Self-motivated, well-organized and detail-oriented.
• Ability to handle confidential information.
• Proficiency with MS Office including Word and Outlook.
• An attitude and commitment to being an active participant of our employee-owned culture.

Responsibilities

• Answer and direct telephone calls, greet employees and visitors, and conduct safety orientation for visitors.
• Stock supplies for kitchen, production room, mail room, etc.; verify orders.
• Maintain conference room scheduling for meetings and luncheons via Outlook; arrange meals as needed.
• Open mail, date stamp, sort, and distribute mail and deliveries daily.
• Prepare outgoing mail and courier services daily.
• Review the administrative calendar daily and complete assigned tasks.
• Assist with research for supplies and meetings; perform photocopying, scanning and printing.

Skills

Attention to detail

Excellent verbal and written沟通

Education

High School diploma or equivalent

Tools

MS Office

Outlook

Job description

HDR is seeking an Administrative Assistant/Receptionist to support daily front-desk operations in a full-time capacity. You will greet visitors, manage calls, coordinate meetings, and handle mail and deliveries with attention to safety and process accuracy.

Responsibilities include scheduling, supply management, and assisting facilities and engineering tasks as needed. The role requires strong communication, organization, and confidentiality in a fast-paced environment.