Front Desk & Administrative Support Specialist

Paycom - ATS; Oklahoma; On-site; USD 23,000 - 36,000; Full time

Benefits offered by this job

Annual Leave (4 hours per pay period)

Sick Leave (4 hours per pay period)

Birthday Leave

Bereavement Leave (5 paid days)

Fifteen Paid Holidays

Medical Insurance (100% employer paid)

Dental Insurance (100% employer paid)

Life Insurance (100% employer paid)

401K up to 3% match

Job summary

The Comanche Nation Child Care Program seeks a receptionist/clerical assistant to be the main front office contact. You will greet visitors, answer phones, route documents, and support staff with routine office tasks.

Responsibilities include data entry, filing, preparing communications, and assisting with calendars, meetings, and outreach events while maintaining confidentiality and professionalism.

Qualifications

• High school diploma or GED required.
• At least one year of clerical, receptionist, administrative support, customer service, or related office experience preferred.
• Experience in a Tribal program, childcare program, social service program, or other public facing office environment preferred.
• Knowledge of general office practices, recordkeeping, customer service, and confidentiality requirements.
• Ability to operate computers, printers, scanners, copiers, multi-line telephone systems, and other standard office equipment.
• Working knowledge of Microsoft Word, Excel, and Outlook; ability to learn program specific software and recordkeeping requirements.
• Ability to communicate professionally in person, by telephone, and in writing; organize records; manage multiple tasks; work independently and cooperatively.
• Valid driver license for duties that include errands and events away from the office.

Responsibilities

• Greet and assist visitors; determine the nature of the visit and direct to staff.
• Answer incoming calls, provide approved general program information, take messages, and route calls appropriately.
• Receive applications, forms, timesheets, verification documents, and other materials and route them.
• Provide approved forms, applications, checklists, brochures, and general informational materials; refer questions to authorized staff.
• Date stamp, sort, scan, copy, fax, mail, distribute, and file documents and correspondence.
• Maintain organized electronic and paper filing systems and protect confidential information.
• Prepare routine correspondence, letters, memos, and other program materials.
• Perform data entry and routine updates to program records and mailing lists.
• Assist with appointments, calendars, meetings, and trainings; support outreach activities and events.
• Monitor office supplies and reorder as needed; notify staff when replenishment is required.
• Provide administrative support to the Child Care Administrator and program staff as assigned.
• Follow program policies, confidentiality standards, and funding requirements.

Skills

Customer service

Organizational skills

Professional communication

Multitasking

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The Comanche Nation Child Care Program seeks a receptionist/clerical assistant to be the main front office contact. You will greet visitors, answer phones, route documents, and support staff with routine office tasks.

Responsibilities include data entry, filing, preparing communications, and assisting with calendars, meetings, and outreach events while maintaining confidentiality and professionalism.