Front Desk & Administrative Support

Hill Bros; Omaha (NE); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Equal Opportunity Employer

Job summary

Hill Bros in Omaha is seeking a motivated Front Desk & Administrative Support professional to handle front-desk duties, data entry, website updates, and support for Recruiting, Safety, and HR teams. You will answer calls, greet visitors, update customer portals, and manage driver applications with care.

The role requires strong organization, discretion with confidential information, and the ability to juggle multiple tasks in a busy office while maintaining professional interactions with

Qualifications

• Strong organizational and communication skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Professional demeanor when interacting with drivers, customers, and vendors.
• Ability to manage multiple priorities and adapt to shifting needs throughout the day.
• Ability to handle confidential information with discretion.
• Basic computer proficiency; Microsoft Office familiarity.
• Prior administrative/front desk/customer service experience preferred.
• Transportation or logistics experience a plus.

Responsibilities

• Answer and direct incoming calls; greet visitors and maintain a professional front desk.
• Enter and process customer and order information accurately.
• Maintain customer websites and portals with required updates.
• Process driver applications and provide administrative support to the Recruiting team.
• Research and obtain missing bills of lading; assist with detention reporting.
• Schedule appointments and coordinate administrative tasks across departments.
• Order and maintain office supply inventory.
• Scan documents, run monthly reports, and support the Safety team.
• Run birthday and anniversary reports and send cards to drivers in support of HR.

Skills

Organizational skills

Communication skills

Attention to detail

Discretion

Multitasking

Tools

Microsoft Office

Job description

About the Role

Hill Bros is looking for an organized, dependable, and personable team member to join our Omaha office as our Front Desk & Administrative Support professional. This is a multi-faceted role supporting several departments - from answering phones and processing driver applications to data entry, customer website updates, and routine support for our Recruiting, Safety, and HR teams. If you thrive in a busy environment, enjoy variety in your day, and take pride in keeping things running smoothly behind the scenes, we'd love to hear from you.

What You'll Do

• Answer and direct incoming calls; greet visitors and maintain a professional front desk
• Enter and process customer and order information accurately
• Maintain customer websites and portals with required updates
• Process driver applications and provide administrative support to the Recruiting team
• Research and obtain missing bills of lading; assist with detention reporting
• Schedule appointments and coordinate administrative tasks across departments
• Order and maintain office supply inventory
• Scan documents, run monthly reports, and support the Safety team
• Run birthday and anniversary reports and send cards to drivers in support of HR

What We're Looking For

• Strong organizational and communication skills
• Attention to detail and accuracy in data entry and record-keeping
• Professional demeanor when interacting with drivers, customers, and vendors
• Ability to manage multiple priorities and adapt to shifting needs throughout the day
• Ability to handle confidential information with discretion
• Basic computer proficiency required; Microsoft Office Suite familiarity preferred
• Prior administrative, front desk, or customer service experience preferred
• Transportation or logistics experience a plus

Why Hill Bros?

Hill Administrative Services is part of the Hill Brothers family of transportation companies - a family-owned business in Omaha built on seven core values: Tradition, Give a Sh*t, We Not Me, Adaptable, Relentless, Spirit of Service, and Forward-Thinking. We're a team that supports each other and takes pride in what we do.
Hill Administrative Services, Inc. is an Equal Opportunity Employer.