Front Desk & Admin Coordinator - Multi-Dept Support

Hill Bros transportation; Omaha (NE); On-site; USD 34,000 - 46,000; Full time

Job summary

Hill Bros transportation in Omaha is seeking an organized Front Desk & Administrative Support member to join our office. This role supports Recruiting, Safety, and HR, handling phones, driver applications, data entry, and website updates to keep operations running smoothly.

The successful candidate will support multiple departments, maintain websites, process driver applications, and manage routine administrative tasks.

Qualifications

• Strong organizational and communication skills.
• Attention to detail and accuracy in data entry and record-keeping.
• Professional demeanor when interacting with drivers, customers, and vendors.
• Ability to manage multiple priorities and adapt to shifting needs throughout the day.
• Ability to handle confidential information with discretion.
• Basic computer proficiency; MS Office familiarity.
• Prior administrative/front desk or customer service experience.
• Transportation or logistics experience is a plus.

Responsibilities

• Answer and direct incoming calls; greet visitors and maintain a professional front desk.
• Enter and process customer and order information accurately.
• Maintain customer websites and portals with required updates.
• Process driver applications and provide administrative support to the Recruiting team.
• Research and obtain missing bills of lading; assist with detention reporting.
• Schedule appointments and coordinate administrative tasks across departments.
• Order and maintain office supply inventory.
• Scan documents, run monthly reports, and support the Safety team.
• Run birthday and anniversary reports and send cards to drivers in support of HR.

Skills

Organizational skills

Communication skills

Attention to detail

Professional demeanor

Multi-tasking

Discretion with confidential info

Administrative experience

Transportation/logistics experience

Microsoft Office

Tools

Microsoft Office

Job description

Hill Bros transportation in Omaha is seeking an organized Front Desk & Administrative Support member to join our office. This role supports Recruiting, Safety, and HR, handling phones, driver applications, data entry, and website updates to keep operations running smoothly.

The successful candidate will support multiple departments, maintain websites, process driver applications, and manage routine administrative tasks.