Front Desk & Administrative Coordinator

Spectrum Health Systems; Westborough (MA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Company-paid life insurance

Generous paid time off accrual

Tuition reimbursement/loan repayment

401k with company match

Discounts on services/entertainment

Job summary

Spectrum Health Systems seeks a detail-oriented Receptionist for our Westborough Corporate Office. You will be the first point of contact for employees and visitors, handling greetings, calls, and communications with a professional demeanor.

The role supports executives and teams through meeting coordination, event planning, and project tasks, using MS Office, Zoom, and Canva for materials. High School diploma required; 3–5 years of relevant experience preferred.

Qualifications

• High School Diploma or GED required; Associate's Degree preferred.
• Minimum of 3-5 years of office administration, receptionist, or administrative support experience.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Canva or similar graphic design software to create flyers, invitations, newsletters, and promotional materials preferred.
• Experience coordinating virtual meetings using Zoom, Microsoft Teams, or similar platforms.
• Strong organizational, time management, and multitasking skills.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Ability to maintain confidentiality and exercise professionalism in all interactions.

Responsibilities

• Provides reception and front desk coverage for the Corporate Office.
• Greet guests, answer phones, direct calls, and manage office communications.
• Coordinate meetings, plan events, and handle scheduling and supplies.

Skills

Strong communication

Customer service

Organizational skills

Time management

Multitasking

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Teams

Canva

Zoom

Job description

Spectrum Health Systems seeks a detail-oriented Receptionist for our Westborough Corporate Office. You will be the first point of contact for employees and visitors, handling greetings, calls, and communications with a professional demeanor.

The role supports executives and teams through meeting coordination, event planning, and project tasks, using MS Office, Zoom, and Canva for materials. High School diploma required; 3–5 years of relevant experience preferred.