Receptionist

Spectrum Health Systems, Inc.; Westborough (MA); On-site; USD 2,273,000 - 3,237,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Paid Time Off

Tuition Reimbursement

401k Match

Employee Discounts

Job summary

Spectrum Health Systems, Inc. in Westborough, MA, is seeking a professional Receptionist to join our Corporate Office team. The role focuses on delivering a welcoming first impression, managing front-desk activities, and supporting daily office operations.

The ideal candidate will have 3–5 years of administrative experience, strong communication skills, and proficiency in Microsoft Office. This full-time position offers a competitive hourly rate and a comprehensive benefits package.

Qualifications

• High School Diploma or GED required; Associate's Degree preferred.
• Minimum of 3-5 years of office administration, receptionist, or administrative support experience.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Canva or similar graphic design software to create flyers, invitations, newsletters, and promotional materials preferred.
• Experience coordinating virtual meetings using Zoom, Microsoft Teams, or similar platforms.
• Strong organizational, time management, and multitasking skills.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Ability to maintain confidentiality and exercise professionalism in all interactions.

Responsibilities

• Serve as primary receptionist and front desk for the Corporate Office.
• Is responsible for greeting guests, answering and directing phone calls, and handling office communications.
• Provides administrative, clerical, and operational support through meeting coordination, scheduling, event planning, office supply management, and various administrative projects as directed by the Executive Assistant and Senior Leadership.

Skills

Communication skills

Organizational skills

Multitasking

Customer service

Interpersonal skills

Time management

Confidentiality

Professionalism

Education

High school diploma/GED

Associate's degree preferred

Tools

Microsoft Office Suite

Canva

Zoom

Job description

Location: Spectrum's Corporate Office - Westborough, MA
Schedule: Full-Time. Monday-Friday. 8:00am-4:30pm
Pay Rate: $20.00/hour

Benefits

• Health, dental, vision insurances/additional voluntary insurances
• Company-paid life insurance/employee assistance programs
• Generous paid time off accrual
• Tuition reimbursement/loan repayment options
• 401k with company match up to 7%!
• Discounts on wide array of services/entertainment nationwide

The Receptionist

• Serves as the primary reception and front desk representative for the Corporate Office, providing a professional and welcoming first point of contact for employees, visitors, and external partners.
• Is responsible for managing reception duties, including greeting guests, answering and directing phone calls, and handling office communications.
• Provides administrative, clerical, and operational support through meeting coordination, scheduling, event planning, office supply management, and various administrative projects as directed by the Executive Assistant and Senior Leadership.

Qualifications

• High School Diploma or GED required; Associate's Degree preferred.
• Minimum of 3-5 years of office administration, receptionist, or administrative support experience.
• Proficient in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience using Canva or similar graphic design software to create flyers, invitations, newsletters, and promotional materials preferred.
• Experience coordinating virtual meetings using Zoom, Microsoft Teams, or similar platforms.
• Strong organizational, time management, and multitasking skills.
• Ability to work independently, prioritize responsibilities, and meet deadlines.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.
• Ability to maintain confidentiality and exercise professionalism in all interactions.