Front Desk & Administrative Coordinator

Ms Action For Progress, Inc.; Birmingham (AL); On-site; USD 21,000 - 28,000; Full time

Job summary

Ms Action For Progress, Inc. in Birmingham, AL is seeking a capable receptionist to manage a busy front desk and answer incoming calls with courtesy. You will perform data entry in Child-Plus, schedule client intake, handle mail and office equipment, and support staff with administrative tasks in a fast-paced environment.

Ideal candidate has an Associate Degree and at least one year of office experience, strong computer skills, and the ability to prioritize and stay organized.

Qualifications

• Associate Degree and one year experience in general office practices with emphasis on reception, switchboard.
• Strong computer skills using PCs and a variety of software applications, word processing, database & e-mail.
• Ability to work in a fast paced multi-task environment.
• Ability to operate a wide variety of office equipment: copier, fax, postage meter, voice mail.

Responsibilities

• Answer Telephone Switchboard
• Answer multi-line telephone system in a timely, courteous and professional manner.
• Accurately receive and disseminate messages.
• Incoming and Outgoing Mail
• Route incoming and outgoing mail.
• Maintain postage machine.
• Route inter-office mail.
• Send and receive faxes.
• Greet and Assist Visitors
• Greet, assist and direct all visitors in a courteous manner.
• Post and update information on bulletin boards.
• Keep area clean and clear of obstructions that might impede traffic flow and safety considerations.
• Administrative Support
• Schedule client intake appointments.
• Update and input data in the Child-Plus system.
• Log in and mail client and employment applications after supervisor’s review.
• Computerized data entry, using a variety of computer applications.
• Tracking attendance and "In Kind" contributions.
• Maintain attendance and T & A records.
• Other duties as assigned.

Education

Associate Degree

Tools

Copier

Fax machine

Postage meter

Voice mail

Job description

Ms Action For Progress, Inc. in Birmingham, AL is seeking a capable receptionist to manage a busy front desk and answer incoming calls with courtesy. You will perform data entry in Child-Plus, schedule client intake, handle mail and office equipment, and support staff with administrative tasks in a fast-paced environment.

Ideal candidate has an Associate Degree and at least one year of office experience, strong computer skills, and the ability to prioritize and stay organized.