Front desk Administrative Assistant

Childrens Lighthouse of Katy Elyson; Katy (TX); On-site; USD 30,000 - 45,000; Full time

Job summary

Childrens Lighthouse of Katy Elyson is seeking an Administrative Assistant to support school operations and staff scheduling. You will handle front-desk duties, assist with events, and help maintain student records with a focus on accuracy and timeliness.

Ideal candidates have childcare experience, strong communication, and ability to manage multiple tasks, including bus runs and tuition collection, while upholding CLFC standards and state requirements.

Qualifications

• Has 1-year childcare experience.
• Maintains the state training requirements.
• Ability to communicate with and motivate others.
• Consistently follows through with all assignments.
• Excellent role model to other teachers.
• Is proficient in Excel, Word, and basic computer skills.
• Prefer experience in ProCare.

Responsibilities

• Follows and completes the required CLFC Procare Weekly Checklist.
• Takes major responsibility in collecting tuition and fees on a weekly basis.
• AR’s balance maintained at 5% or below at the end of each week.
• Completes additional daily operational duties as assigned.
• Fills in classrooms, kitchen, and conducts bus runs as needed to maintain coverage.
• Completes and checks bus runs as assigned and necessary.
• Ensures efficient management of telephone calls and is able to turn 80% of inquiry calls into tours.
• Maintains children’s files and maintains at least a 90% completion rate at all times.
• Assists and/or creates school event calendars, newsletters, memos, and social media posts as assigned.
• Assists in New Staff Orientation
• Participates in activities of professional and personal growth to maximize opportunity for succession within management.
• The Administrative Assistant reports to Assistant Director and/or School Director

Skills

Childcare experience

Communication

Motivate others

Follow-through

Excel

Word

Basic computer skills

Front-desk duties

Tools

ProCare

Job description

Education and Experience:

• Has 1-year childcare experience.
• Maintains the state training requirements.
• Ability to communicate with and motivate others.
• Consistently follows through with all assignments.
• Excellent role model to other teachers.
• Is proficient in Excel, Word, and basic computer skills.
• Prefer experience in ProCare.

Primary Job Duties and Responsibilities:

• Follows and completes the required CLFC Procare Weekly Checklist.
• Takes major responsibility in collecting tuition and fees on a weekly basis.
• AR’s balance maintained at 5% or below at the end of each week.
• Completes additional daily operational duties as assigned.

General Areas

• Fills in classrooms, kitchen, and conducts bus runs as needed to maintain coverage.
• Completes and checks bus runs as assigned and necessary.
• Ensures efficient management of telephone calls and is able to turn 80% of inquiry calls into tours.
• Maintains children’s files and maintains at least a 90% completion rate at all times.
• Assists and/or creates school event calendars, newsletters, memos, and social media posts as assigned.
• Assists in New Staff Orientation
• Participates in activities of professional and personal growth to maximize opportunity for succession within management.

The Administrative Assistant reports to Assistant Director and/or School Director