Childcare Administrative Assistant

Kiddie Academy of Collierville; Collierville (TN); On-site; USD 30,000 - 45,000; Full time

Job summary

Kiddie Academy of Collierville seeks a dedicated professional to manage relationships with staff and parents while assisting in the smooth operation of the academy. This role encompasses daily supervision of staff, onboarding new employees, and ensuring compliance with all child care requirements.

The ideal candidate should hold child care credentials, possess at least two years of experience in a child care setting, and be able to work 40 hours a week.

Qualifications

• 2 years’ experience working in a child care center.
• Must be able to work an average of 40 hours per week.
• Must be able to lift no less than 40 pounds.

Responsibilities

• Develop and maintain positive relationships with staff.
• Assist in daily supervision of staff; report concerns to director.
• Manage new hire onboarding and training.
• Monitor compliance with state and company requirements.

Skills

Ability to multitask

Ability to work under pressure

Time management

Flexibility

Able to prioritize tasks

Education

Child care credentials

Job description

ESSENTIAL FUNCTIONS

• Develops and maintains positive, professional, working relationship with staff.
• Takes an active role in planning and participating in academy activities (staff meetings, training sessions, open houses, and family/school-wide events)
• Managing and maintaining reports and logs.
• Accepts all work assignments in the event regularly scheduled personnel are not available.
• Assists in daily supervision of staff; keeps director apprised with staff concerns and situations needing attention.
• Complete and submit required paperwork and record-keeping on a timely basis, and maintaining an organized, up-to-date manner.
• Develops and actively maintains positive communication with parents.
• Assists with new hire on-boarding, including offering new staff orientation and training.
• Ordering paper, office, and classroom supplies.
• Monitoring all topical ointments and permission slips to ensure they meet state and company requirements.
• Organizing permission slips for field trips.
• Reviewing all children’s daily reports for accuracy, including dietary restrictions and daily pictures.
• Pass out supplies and deliveries, keeping a record of what is ordered and what was delivered.
• Answering phones and email in a timely manner while offering the mostup-to date information.
• Recognizes parent concerns and reports them to the director. Assists with enrollment inquiries, follow-up, and facility tours in order to increase enrollment.
• Transport children on the school bus as needed.

ADDITIONAL RESPONSIBILITIES

• Performs other similar or related duties as necessary.

MINIMUM JOB QUALIFICATIONS

• Candidate must have child care credentials and 2 years’ experience working in a child care center.
• Must be able to work an average of 40 hours per week.
• Must be able to lift no less than 40 pounds.

ADDITIONAL SKILLS

• Ability to multitask
• Ability to work under pressure
• Time management
• Flexibility
• Able to prioritize tasks

This job description highlights the essential functions, responsibilities and qualifications that are required of the employee. Other related duties, responsibilities and activities may be assigned and/ or changed at any time with or without notice.