Admin - Floater

Kids for the Future; Raleigh (NC); On-site; USD 32,000 - 48,000; Full time

Job summary

SFF! seeks a Floater Administrative to support daily operations and classrooms. You will cover teachers in the classroom when needed, assist the Director and Administrator in clerical tasks, and ensure compliance with DCDEE regulations while maintaining a safe learning environment.

You will communicate in English and Spanish with staff, parents and students, manage enrollments and reports, and help drive a welcoming, professional environment across all school activities.

Qualifications

• Bachelor degree in education, business or related field plus 18 ECE courses incl admin classes EDU 261/262.
• At least 6 months experience in a childcare center.
• At least 1 year of administrative experience.
• CPR and First Aid certification; SIDS training; BSAC training.
• Background check required; DHHS clearance.
• Confidentiality and professional communication are essential.
• Strong classroom management and teamwork in a diverse environment.

Responsibilities

• Written communication to parents about general information of SFF!.
• Maintain and manage administrative material for staff.
• Capture weekly classroom activity photos and coordinate with Marketing.
• Cover lunch breaks and substitute staff when needed.
• Assist in all classrooms as required and stay alert to needs.
• Manage leads, enrollments, tours and client communications.
• Prepare daily, weekly and monthly reports.
• Ensure daily operations, cleanliness and safety in the center.

Skills

Confidentiality

Classroom management

Communication

Bilingual English/Spanish

Teamwork

Education

Bachelor degree

18 ECE courses incl admin

6 months childcare exp

1+ year admin exp

CPR & First Aid

SIDS Training

BSAC Training

Background check (DHHS)

Tools

Paycor

Active Campaign

Procare

Social media tools

Broadvoice

Job description

• Employee Type FT Non-Exempt

Contact information

• Name Cristina Marin
• Email [e-mail]

Description

Position: Floater Administrative

Reports to: Director

General Job Description:

Include: Assisting daily operations both in class and administration. Floater Administrative Assistant covers teachers in the classroom when needed, and assists the Director and Assistant Director in basic administrative tasks such as filing, answering the phone, handing information to staff, covering teacher's breaks, attending daily teacher's and parent's needs, and overall clerical duties. And ensuring compliance with regulations and internal policies. A ssure that all students, parents and school employees live in a safe-learning-nurturing environment. Constantly following professional practices consistent with the preschool policies in working with students, parents and colleagues. Assisting and supporting in all classrooms when required following all DCDEE rules and regulations while supervising children at all times and promoting a nurturing environment.

Profile

Is creative, dynamic, enthusiastic, communicative, cooperative and organized.

Great people and communication skills, in English and Spanish.

Takes care of the children and watches over their safety while in the school premises.

Adheres to the policy and procedures of SFF! and the DCDEE (Division of Child Development and Early Education.)

Acts as a role model both inside and outside the school.

Complies with responsibility and efficiency the tasks entrusted.

Maintains a positive and respectful attitude at all times.

Encourage teamwork among all staff.

Frequently communicates with the Director, Regional Manager, Program coordinator, parents and staff.

Demonstrates flexibility in the face of changes or according to the needs of the parents, staff or the school.

Maintains confidential the information of the children, staff, and families of the school.

Works in cooperation with children, staff, and parents.

Seeks to generate at all times a warm, cordial and cooperative climate in the center. Take care of the work environment.

Aspires improvement and continuous educational training.

Maintains a positive attitude, respectful and oriented towards excellence.

Demonstrates a proactive attitude, looking for creative and optimal actions to generate improvements in the center when difficulties that may arise.

Values

Love

Integrity

Respect

Creativity

Vocational Service

Open Mind / Open Mind

Communication

Education Requirements

Bachelor Degree in Education, Business Administration or a related field plus 18 Early Childhood Education course work including admin classes (EDU 261 and EDU 262)

At least 6 months experience working in a childcare center. At least 1 year of administrative experience

Child Maltreatment Certificate

CPR and certified first aid

SIDS Training

BSAC Training

Fingerprint/criminal record clearance through DHHS Criminal Background Check

Required Skills

Confidentiality.

Classroom management.

Tactics and execution.

Relates to staff members and parents in a professional and diplomatic manner.

Ability to relate joyfully with children in a playful atmosphere.

Ability to maintain a professional attitude and appropriate dress code.

Has good problem-solving skills.

Ability to work with minimal supervision, self-motivation, and initiative.

Ability to work effectively and communicate with a diverse population of students, parents, and staff.

Ability to work effectively under pressure in a busy (sometimes chaotic) and demanding environment.

Demonstrate responsibility and reliability, with good attendance, punctuality and work habits.

Ability to express their opinions and suggestions with respect and following SFF! Communication Policy.

Ability to listen and follow guidelines or suggestions made.

Ability to negotiate with people, work as a team, and coordinate with educational and administrative staff.

Able to develop constructive and cooperative working relationships with others.

Participates enthusiastically in school meetings, parties, and other school events.

Ability to fluently communicate with Parents, co-workers, and Management in Spanish and/or English.

Ability and intermediate knowledge of office software tools Word, Excel, Power Point, among others.

Ability and good command of Paycor, Active Campaign, Procare, social media tools, Broadvoice.

Ability and good command of Windows, Google, Facebook, Instagram, Drive, Google calendar.

Duties and Responsibilities

Written communication to parents about general information of SFF!

Communication material for administrative staff

Making sure teachers takes pictures of their activities every week and share with them with Marketing

Editing pictures when necessary

Covering lunch breaks when required, and substituting staff when needed

Assisting in all classrooms when needed

stay alert for staff's and/or children's needs through the walkie talkie

Take care of all leads and potential customers.

Working on strategic plans to achieve goals and measuring results of each strategy.

Keeping track of incoming calls and doing follow ups

Keeping track of tour requests and doing follow ups

Keeping track of leads, tours and overall client communications

Enrollments for new families

Tours for potential clients

Making sure teachers have the materials and information they need

Making sure office supplies are enough for work necessities

Take care of bills, mail

Receive payments from clients

Opening and closing center

Making sure all the areas in the school are clean, supplied and in good condition for our children, staff and families

Taking care of sick children

Making daily, weekly and monthly reports

Training that may need traveling across the country or out of the country

Communication

Maintains daily communication with current parents.

Maintains daily communication with all staff

Communicate with Assistant Director and/or Director for daily duties and responsibilities

Inform Director and/or Assistant Director about special situations, concerns and/or suggestions

Keep information of children, teachers and staff confidential. And always follow SFF! Communication Policy.