Preschool Front desk admin

Childrens Lighthouse of Katy Elyson; Katy (TX); On-site; USD 19,000 - 25,000; Full time

Job summary

Childrens Lighthouse of Katy Elyson in Katy, TX seeks an Administrative Assistant with childcare experience to support classroom operations, family communications, and daily tasks.

You will handle tuition collection weekly, maintain student records, manage bus runs, and assist with events and orientation while upholding state training requirements and serving as a positive role model.

Qualifications

• 1 year childcare experience is required.
• Maintains state training requirements.
• Ability to communicate with and motivate others.
• Consistently follows through with all assignments.
• Excellent role model to other teachers.
• Proficient in Excel and Word; basic computer skills.
• Prefer experience in ProCare.

Responsibilities

• Follows and completes the required CLFC Procare Weekly Checklist.
• Takes major responsibility in collecting tuition and fees on a weekly basis.
• Accounts receivable balance maintained at 5% or below at the end of each week.
• Completes additional daily operational duties as assigned.
• Fills in classrooms, kitchen, and conducts bus runs as needed to maintain coverage.
• Completes and checks bus runs as assigned and necessary.
• Turns 80% of inquiry calls into tours; manages telephone calls efficiently.
• Maintains children’s files with at least 90% completion rate.
• Assists in creating school event calendars, newsletters, memos, and social media posts as assigned.
• Assists in New Staff Orientation.
• Participates in activities for professional growth and succession planning.

Skills

1 year childcare experience

Communication & motivation

Attention to detail

Follow-through

Tools

Excel

Word

ProCare

Job description

Education and Experience:

• Has 1-year childcare experience.
• Maintains the state training requirements.
• Ability to communicate with and motivate others.
• Consistently follows through with all assignments.
• Excellent role model to other teachers.
• Is proficient in Excel, Word, and basic computer skills.
• Prefer experience in ProCare.

Primary Job Duties and Responsibilities:

• Follows and completes the required CLFC Procare Weekly Checklist.
• Takes major responsibility in collecting tuition and fees on a weekly basis.
• AR’s balance maintained at 5% or below at the end of each week.
• Completes additional daily operational duties as assigned.

General Areas

• Fills in classrooms, kitchen, and conducts bus runs as needed to maintain coverage.
• Completes and checks bus runs as assigned and necessary.
• Ensures efficient management of telephone calls and is able to turn 80% of inquiry calls into tours.
• Maintains children’s files and maintains at least a 90% completion rate at all times.
• Assists and/or creates school event calendars, newsletters, memos, and social media posts as assigned.
• Assists in New Staff Orientation
• Participates in activities of professional and personal growth to maximize opportunity for succession within management.

The Administrative Assistant reports to Assistant Director and/or School Director