Front Desk & Admin Support Specialist (Healthcare)

PRISTINE HEALTH SERVICES INC; Milford Mill (MD); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

401(k)

Health insurance

Paid time off

Job summary

Pristine Health Services Inc. is seeking a professional Front Desk Associate/Receptionist to join our team. This role provides front-desk and administrative support, creating a welcoming environment for employees, individuals served, families, visitors, and partners.

DSP coverage may be required after hours, weekends, or other times when staffing is needed. The schedule is Monday–Friday, 8:30 AM–5:00 PM, with potential after-hours coverage.

Qualifications

• High school diploma or equivalent required.
• Front desk/receptionist/administrative or healthcare experience preferred.
• DSP coverage experience is a plus.
• Experience with individuals with intellectual and developmental disabilities is helpful.
• Proficiency with Microsoft Office, email, and basic computer applications.

Responsibilities

• Serve as the first point of contact for visitors, employees, participants, families, and others contacting the organization.
• Greet visitors and provide professional and courteous assistance.
• Respond to general inquiries and direct questions to the appropriate department or staff member.
• Receive and distribute mail, deliveries, documents, and other correspondence.
• Maintain a clean, organized, and professional reception area.
• Assist with scheduling meetings, interviews, appointments, and other office activities.
• Maintain visitor and office logs as required.
• Assist with photocopying, scanning, filing, data entry, and other administrative duties.
• Maintain confidentiality of employee, individual, and organizational information.
• Assist the HR department with administrative tasks, including recruitment and onboarding support.
• Assist with organizing employee and staff documentation.
• Support general office operations and perform other administrative duties as assigned.
• Provide direct support to individuals served in accordance with their person-centered plans and organizational policies.
• Assist individuals with activities of daily living and community participation as applicable to the assignment.
• Support individuals with meaningful day activities and community integration.
• Promote independence, dignity, choice, and respect.
• Complete required service documentation accurately and within established timelines.
• Follow all applicable agency policies, procedures, and regulatory requirements.
• Report incidents, concerns, changes in condition, or safety issues promptly through the appropriate channels.
• Maintain professional communication with individuals served, families, coworkers, and supervisors.
• Follow all applicable safety, emergency, infection-control, and confidentiality requirements.
• Provide coverage for open DSP shifts when assigned and available.

Skills

Strong communication

Organizational skills

Multitasking

Microsoft Office

Confidentiality

Team player

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Pristine Health Services Inc. is seeking a professional Front Desk Associate/Receptionist to join our team. This role provides front-desk and administrative support, creating a welcoming environment for employees, individuals served, families, visitors, and partners.

DSP coverage may be required after hours, weekends, or other times when staffing is needed. The schedule is Monday–Friday, 8:30 AM–5:00 PM, with potential after-hours coverage.