Front Desk & Admin Support Specialist

Brand Industrial Services; Tulsa, Northern (OK, KY); Hybrid; USD 27,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k plan

Job summary

BrandSafway is seeking an Office Assistant to provide day-to-day administrative support at our Tulsa, OK branch. You will be the first point of contact for customers, vendors, and visitors, ensuring a professional, welcoming experience while handling confidential information.

The role requires attention to detail, strong organization, and proficiency with Microsoft Office. Responsibilities include data entry, onboarding assistance, I-9 processing, scheduling, and office operations.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of office/administrative experience preferred.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Strong follow-through and ability to prioritize multiple tasks.
• Professional, dependable, and service-oriented approach.
• Experience completing Form I-9s preferred; willingness to learn I-9 requirements.

Responsibilities

• Provide general administrative and clerical support to the office and internal teams.
• Answer and direct phone calls, respond to emails, and assist with general inquiries.
• Maintain organized electronic and physical files, records, and documentation.
• Perform data entry and assist with maintaining accurate employee and office records.
• Prepare, scan, copy, distribute, and file documents as needed.
• Assist with employee onboarding and administrative paperwork.
• Prepare shipping labels and assist with outgoing packages and mail.
• Complete and verify Form I-9 employment eligibility documentation in accordance with applicable requirements and company procedures.
• Maintain confidentiality when handling employee records and sensitive information.
• Assist with scheduling, meeting coordination, and other office administrative needs.
• Order and maintain office supplies and assist with general office organization.
• Support various departments and special projects as assigned.
• Perform other duties and responsibilities as needed to support the team.

Skills

Attention to detail

Communication skills

Office experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

BrandSafway is seeking an Office Assistant to provide day-to-day administrative support at our Tulsa, OK branch. You will be the first point of contact for customers, vendors, and visitors, ensuring a professional, welcoming experience while handling confidential information.

The role requires attention to detail, strong organization, and proficiency with Microsoft Office. Responsibilities include data entry, onboarding assistance, I-9 processing, scheduling, and office operations.