Detail-Oriented Office & Admin Assistant

BrandSafway; Tulsa (OK); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k plan

Job summary

BrandSafway in Tulsa, OK is seeking a dependable Office Assistant to provide day-to-day administrative support. This role serves as the first contact for customers, vendors, and visitors, maintaining professionalism and confidentiality while handling confidential information.

Responsibilities include general administrative tasks, data entry, onboarding support, and I-9 processing in accordance with company procedures. A high school diploma and 1–2 years of office experience are preferred.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of office/administrative experience preferred.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Experience completing Form I-9s is preferred; willingness to learn I-9 requirements.

Responsibilities

• Provide general administrative and clerical support to the office and internal teams.
• Answer and direct phone calls, respond to emails, and assist with general inquiries.
• Maintain organized electronic and physical files, records, and documentation.
• Perform data entry and assist with maintaining accurate employee and office records.
• Prepare, scan, copy, distribute, and file documents as needed.
• Assist with employee onboarding and administrative paperwork.
• Prepare shipping labels and assist with outgoing packages and mail.
• Complete Form I-9 employment eligibility documentation in accordance with requirements.

Skills

Office administration

Data entry

Phone handling

Confidential information handling

Education

High school diploma

Tools

Microsoft Office

HRIS systems

Job description

BrandSafway in Tulsa, OK is seeking a dependable Office Assistant to provide day-to-day administrative support. This role serves as the first contact for customers, vendors, and visitors, maintaining professionalism and confidentiality while handling confidential information.

Responsibilities include general administrative tasks, data entry, onboarding support, and I-9 processing in accordance with company procedures. A high school diploma and 1–2 years of office experience are preferred.