Office Assistant - Tulsa, Ok

BrandSafway; Tulsa (OK); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401k plan

Job summary

BrandSafway in Tulsa, OK is seeking a dependable Office Assistant to provide day-to-day administrative support. This role serves as the first contact for customers, vendors, and visitors, maintaining professionalism and confidentiality while handling confidential information.

Responsibilities include general administrative tasks, data entry, onboarding support, and I-9 processing in accordance with company procedures. A high school diploma and 1–2 years of office experience are preferred.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of office/administrative experience preferred.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Ability to handle confidential information with discretion.
• Experience completing Form I-9s is preferred; willingness to learn I-9 requirements.

Responsibilities

• Provide general administrative and clerical support to the office and internal teams.
• Answer and direct phone calls, respond to emails, and assist with general inquiries.
• Maintain organized electronic and physical files, records, and documentation.
• Perform data entry and assist with maintaining accurate employee and office records.
• Prepare, scan, copy, distribute, and file documents as needed.
• Assist with employee onboarding and administrative paperwork.
• Prepare shipping labels and assist with outgoing packages and mail.
• Complete Form I-9 employment eligibility documentation in accordance with requirements.

Skills

Office administration

Data entry

Phone handling

Confidential information handling

Education

High school diploma

Tools

Microsoft Office

HRIS systems

Job description

Compensation $24.00/hour

Schedule Full time

Job Type Permanent

Highlights

• Working knowledge and skills developed through formal training or work experience
• Ability to identify and solve problems using standard procedures
• Established skills to perform a range of routine activities

Description

At BrandSafway, we know our employees are our greatest asset, which is why we give them the tools, training, and resources to be successful. Come join our growing team!

We are seeking a dependable and organized Office Assistant to provide day-to-day administrative support at our Tulas. OK branch. This position will serve as the first point of contact for potential customers, vendors and visitors, creating a professional and welcoming experience while representing the company. The ideal candidate is detail-oriented, professional, responsive and comfortable handling confidential employee information.

Key Responsibilities

• Provide general administrative and clerical support to the office and internal teams.
• Answer and direct phone calls, respond to emails, and assist with general inquiries.
• Maintain organized electronic and physical files, records, and documentation.
• Perform data entry and assist with maintaining accurate employee and office records.
• Prepare, scan, copy, distribute, and file documents as needed.
• Assist with employee onboarding and administrative paperwork.
• Prepare shipping labels and assist with outgoing packages and mail
• Complete and verify Form I-9 employment eligibility documentation in accordance with applicable requirements and company procedures.
• Maintain confidentiality when handling employee records and sensitive information.
• Assist with scheduling, meeting coordination, and other office administrative needs.
• Order and maintain office supplies and assist with general office organization.
• Support various departments and special projects as assigned.
• Perform other duties and responsibilities as needed to support the team.

Qualifications

• High school diploma or equivalent required.
• 1–2 years of experience in an office, administrative, clerical, or similar support role preferred.
• Strong attention to detail and organizational skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook.
• Ability to learn and navigate HR, employee, or document-management systems.
• Ability to handle confidential information with discretion.
• Strong follow-through and ability to prioritize multiple tasks.
• Professional, dependable, and service-oriented approach.
• Previous experience completing Form I-9s is preferred; willingness to learn I-9 requirements is required.

BrandSafway offers a competitive benefits package that includes medical, dental, vision, life and disability insurance along with a generous 401k plan.

About Us

BrandSafway is a leading global provider of access, specialized services, and forming and shoring solutions to the industrial, commercial and infrastructure markets. Through a network of ~340 strategic locations across 25 countries and ~40,000 employees, BrandSafway delivers a full range of industrial service solutions. BrandSafway supports maintenance and refurbishment projects as well as new construction and expansion plans with unmatched service from expert local labor and management. Today’s BrandSafway is At Work For You® — leveraging innovation and economies of scale to increase safety and productivity, while remaining nimble and responsive.

BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or veteran status.