Front Desk & Admin Support Specialist

TPIS; Caguas (PR); On-site; USD 16,000 - 18,000; Full time

Job summary

TPIS in Caguas, PR is seeking a capable Receptionist to be the first point of contact for candidates, employees, clients, and visitors. This full-time on-site role provides vital administrative support to the HR team and requires strong communication skills and a customer-service mindset.

You will greet visitors, answer calls, manage contracts and documents, and perform data entry while maintaining confidentiality. A High School Diploma is required and 1 year of relevant experience is expected.

Qualifications

• High School Diploma required; Associate’s or Bachelor’s degree preferred.
• Minimum of one year of experience in reception, customer service, administration, or related field.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Excellent customer service and teamwork abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Punctual, organized, professional, and detail-oriented.

Responsibilities

• Greet and assist candidates, employees, clients, and visitors in a courteous and professional manner.
• Answer, route, and follow up on telephone calls.
• Provide excellent customer service and guidance to candidates.
• Maintain an organized reception area.
• Assist with preparation and management of contracts and documents.
• Perform administrative tasks such as filing, scanning, photocopying, and data entry.
• Coordinate appointments and support the Recruiting and Human Resources team as needed.
• Handle confidential information with accuracy and discretion.

Skills

Reception experience

Customer service

MS Office Proficiency

Communication skills

Teamwork

Multitasking

Time management

Education

High School Diploma

Associate/Bachelor preferred

Tools

Microsoft Office

Job description

TPIS in Caguas, PR is seeking a capable Receptionist to be the first point of contact for candidates, employees, clients, and visitors. This full-time on-site role provides vital administrative support to the HR team and requires strong communication skills and a customer-service mindset.

You will greet visitors, answer calls, manage contracts and documents, and perform data entry while maintaining confidentiality. A High School Diploma is required and 1 year of relevant experience is expected.