Bilingual Recruitment Operations Specialist

TPIS; Cayey (PR); On-site; USD 19,000 - 25,000; Full time

Job summary

TPIS in Cayey, PR is seeking a Bilingual Recruitment Operations Coordinator to provide administrative and operational support to its recruitment team. The role focuses on interview scheduling, candidate communication, document management, data entry, and reporting throughout the hiring process.

The ideal candidate will manage confidential information, coordinate with recruiters and stakeholders, and maintain accurate candidate records while meeting multiple deadlines in a fast-paced environment.

Qualifications

• Associate or bachelor’s degree in business administration, Human Resources, Office Administration, Communications, or a related field is preferred.
• Previous experience in administrative support, operations coordination, recruitment, human resources, or a related environment.
• Strong organizational and time-management skills.
• Ability to manage multiple assignments, candidates, schedules, and deadlines simultaneously.
• Strong verbal and written communication skills.
• Attention to detail and accuracy in documentation and data entry.
• Proficiency with Microsoft Word, Excel, Outlook, and other office applications.
• Experience using an applicant tracking system, HRIS, CRM, or similar database is preferred.
• Ability to maintain confidentiality and appropriately handle sensitive information.
• Professional and service-oriented approach when communicating with candidates and internal stakeholders.
• Ability to work independently, take initiative, and collaborate effectively with a team.
• English and Spanish proficiency is preferred.

Responsibilities

• Provide administrative and operational support to the recruitment team.
• Coordinate interviews, meetings, calendars, and other recruitment-related activities.
• Communicate scheduling information and process updates to candidates.
• Maintain accurate candidate records, recruitment trackers, and internal databases.
• Review applications and documents for completeness and accuracy.
• Assist with job postings and candidate application management.
• Support recruiters with résumé review, candidate follow-up, and interview coordination.
• Monitor pending recruitment activities and follow up on outstanding items.
• Prepare recruitment reports, status updates, and operational documents.
• Assist with preemployment and onboarding documentation as needed.
• Maintain organized electronic files and protect confidential candidate information.
• Collaborate with recruiters, hiring managers, and other internal departments.
• Identify workflow issues and communicate them to the appropriate team member.
• Support recruitment events, outreach activities, and special projects when required.
• Perform other administrative and operational duties as assigned.

Skills

Interview scheduling

Candidate communication

Document management

Data entry

Multitasking

Confidentiality

Education

Associate or bachelor’s degree in business/HR/Office Admin

Tools

Applicant Tracking System

HRIS

CRM

Job description

TPIS in Cayey, PR is seeking a Bilingual Recruitment Operations Coordinator to provide administrative and operational support to its recruitment team. The role focuses on interview scheduling, candidate communication, document management, data entry, and reporting throughout the hiring process.

The ideal candidate will manage confidential information, coordinate with recruiters and stakeholders, and maintain accurate candidate records while meeting multiple deadlines in a fast-paced environment.