Bilingual Recruitment Operations Specialist

UNKNOWN; Town of Texas (WI); On-site; USD 18,000 - 26,000; Full time

Job summary

TPIS is seeking a Bilingual Recruitment Operations Coordinator to provide administrative and operational support to the recruitment team in Salinas, Puerto Rico. The role handles interview scheduling, candidate communication, document management, data entry, reporting, and follow-up throughout the hiring process.

The ideal candidate will be organized, dependable, service-oriented, and comfortable handling confidential information across digital systems and multiple deadlines.

Qualifications

• Associate or bachelor’s degree in business administration, Human Resources, Office Administration, Communications, or a related field preferred.
• Experience in administrative support, operations coordination, recruitment, HR, or related environment.
• Strong organizational and time-management skills.

Responsibilities

• Provide administrative and operational support to the recruitment team.
• Coordinate interviews, meetings, calendars, and other recruitment-related activities.
• Communicate scheduling information and process updates to candidates.
• Maintain accurate candidate records, recruitment trackers, and internal databases.
• Review applications and documents for completeness and accuracy.
• Assist with job postings and candidate application management.
• Support recruiters with résumé review, candidate follow-up, and interview coordination.
• Monitor pending recruitment activities and follow up on outstanding items.
• Prepare recruitment reports, status updates, and operational documents.
• Assist with preemployment and onboarding documentation as needed.
• Maintain organized electronic files and protect confidential candidate information.
• Collaborate with recruiters, hiring managers, and other internal departments.
• Identify workflow issues and communicate them to the appropriate team member.
• Support recruitment events, outreach activities, and special projects when required.
• Perform other administrative and operational duties as assigned.

Skills

Bilingual (EN/ES)

Recruitment coordination

Administrative support

Data entry and reporting

Confidential information handling

Education

Associate or bachelor’s degree in business administration, HR, Office Administration, Communications

Tools

Microsoft Word

Excel

Outlook

HRIS/ATS/CRM

Job description

TPIS is seeking a Bilingual Recruitment Operations Coordinator to provide administrative and operational support to the recruitment team in Salinas, Puerto Rico. The role handles interview scheduling, candidate communication, document management, data entry, reporting, and follow-up throughout the hiring process.

The ideal candidate will be organized, dependable, service-oriented, and comfortable handling confidential information across digital systems and multiple deadlines.