Administrative Assistant

AditiStaffing; Peoria (IL); On-site; USD 35,000 - 45,000; Full time

Job summary

A staffing agency is seeking an Administrative Assistant in Peoria, United States, to perform general office duties including invoicing, record management, and maintaining supplies. The ideal candidate should have a couple of years of experience in an office environment. Responsibilities also include preparing correspondence and financial documents. Candidates must be computer-savvy, particularly in Excel and Word. This is an in-office position; attendance is key. Training provided for software usage.

Qualifications

• Couple of years of experience in office environment.
• Invoicing experience will be a plus.

Responsibilities

• Perform general office duties such as ordering supplies and maintaining records.
• Prepare invoices, reports, memos, letters, and financial statements.
• File and retrieve corporate documents and reports.
• Open, sort, and distribute incoming correspondence.
• Prepare responses to inquiries.

Skills

Computer savvy

Excel

Word documents

Job description

Job Title – Administrative Assistant

Duration – 12 months

Summary

• PeopleSoft Department CUESI - Power & Parts (Caterpillar Used Equipment Services Inc.)
• It is a small team in Wearhouse atmosphere
• They buy and sell Caterpillar material
• They sell the materials to suppliers/dealers
• Purchasing materials from other CAT facilities
• Tracking the sales order in system and creating invoices
• Invoicing experience will be a plus
• Follow up with the dealers for pending payments
• They receive scrap materials from other facilities
• These materials are sorted and sent to various scrap dealers
• No travel involved, no remote work
• All software and system related training will be provided (the team has manuals as well)
• Looking for someone who has couple of years of experience in office environment

Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.
• Perform other duties as assigned.

Top Skills

• Computer savvy, excel, word documents

Soft Skills

• Interpersonal, good communication, should be able to work with others
• Should be regular to office – attendance has to be good

Additional Information

All your information will be kept confidential according to EEO guidelines.